Senior Stock Plan Administrator

Advantest•Montague, MA

18h

About The Position

The Senior Stock Plan Administrator is responsible for the day-to-day administration of the Company’s equity compensation program. The role provides hands-on support for equity operations, stock-based compensation accounting, compliance, reporting, and employee communications. The administrator partners closely with Legal, Payroll, Accounting, People Operations, and external service providers to ensure accurate, compliant, and timely execution of equity-related activities. This position reports to the Company’s Controller.

Requirements

Bachelor’s degree or equivalent experience; Business Administration, Finance, or Accounting is relevant.
At least 5 years of hands-on equity compensation experience within a public company.
In-depth knowledge of equity platforms such as Fidelity Plan Sponsor Webstation or equivalent systems, including end-to-end platform processes.
Strong understanding and experience with multiple equity types, including ISOs, NSOs, RSUs, and ESPP, and their related compliance, tax, and reporting requirements.
Strong experience supporting internal and external audits and ensuring compliance with SOX and ASC 718.
Experience managing complex reconciliations, close processes, and equity-related financial reporting.
Strong organizational, analytical, and communication skills.
Ability to manage multiple priorities and meet deadlines.
Proficiency in Microsoft Excel, Word, and PowerPoint.

Nice To Haves

CEP certification or progress toward certification.

Responsibilities

Maintain accurate equity data and records in equity administration systems and administer the equity plan across its full lifecycle.
Manage end-to-end processing of equity transactions, including grants, vesting, releases, exercises, and cancellations.
Coordinate Employee Stock Purchase Plan (ESPP) enrollment and purchase cycles and ensure accurate processing and reconciliations with Payroll and the Fidelity Equity system.
Maintain and reconcile equity share pool balances, including monthly reconciliations of shares outstanding and reserves with the transfer agent.
Assist with equity plan setup, maintenance, and governance.
Maintain accurate records, equity reconciliations, and documentation to support internal and external audit readiness.
Analyze and reconcile equity data, perform audits, and prepare or review month-end journal entries.
Support period-end close activities, including stock-based compensation accounting in accordance with ASC 718 and monthly and quarterly close processes; ensure accuracy in journal entries, accruals, and disclosures.
Ensure compliance with year-end tax reporting requirements.
Partner with Legal, Payroll, Accounting, and People Operations to ensure accurate, compliant, and timely execution of equity processes.
Assist Payroll teams with equity reporting, tax compliance, and reconciliations.
Respond to employee inquiries regarding equity awards, vesting schedules, exercises, and taxation.
Maintain SOX control documentation and perform assigned internal-controls documentation to support SOX compliance.
Respond to auditor requests and inquiries in a timely manner.
Document processes and SOX narratives and support continuous-improvement initiatives.
Identify opportunities to improve equity processes and systems through integration, automation, improved controls, and workflow changes.