Stewardship Associate, Cockrell School of Engineering
About The Position
The Stewardship Associate is a member of the Cockrell School of Engineering’s Development and Alumni Relations team and supports the Stewardship, Events, and Writing (STEW CREW) team. The role focuses on donor stewardship activities and planning and executing stewardship and donor recognition events for the Dean’s development team and the Cockrell School. The position reports to the Director of Stewardship and Strategic Events. The associate coordinates event logistics, budgets, guest information, vendors, campus resources, and required approvals. The role also supports the Dean’s stewardship calendar and signature events such as donor society celebrations, scholarship luncheons, and endowment recognition events. On-site event support and periodic work outside normal business hours, including evenings and weekends, are required as needed.
Requirements
- Bachelor’s degree and one year of experience in administration, development, or related fields; relevant education and experience may be substituted as appropriate.
- Experience planning, coordinating, and executing events.
- Experience assisting with fundraising programs or performing complex administrative functions.
- Experience working with confidential information.
- High proficiency in computer applications, including Microsoft Office and Adobe Creative Suite.
- Excellent organizational skills and attention to detail.
- Excellent verbal, written, and interpersonal communication skills.
- Ability to interface effectively with a wide variety of personnel.
- Experience working in a diverse environment, maintaining customer focus, and implementing continuous quality improvements.
- Ability to work well under pressure, meet deadlines, and work independently without day-to-day supervision.
- Demonstrated ability to work effectively in a team-oriented environment.
- Ability to exercise a high degree of initiative and judgment.
Nice To Haves
- Bachelor’s degree in event management, hospitality, communications, or a related field.
- Working knowledge of UT Austin policies and procedures.
- Experience with donor database systems such as VIP and event registration platforms.
- More than two years of experience planning and executing donor or special events, preferably in higher education or a nonprofit setting.
Responsibilities
- Coordinate logistics for donor stewardship and recognition events, including venue selection, catering, vendor management, invitations, RSVP tracking, and on-site support.
- Support planning and execution of the Dean’s stewardship calendar, coordinating stewardship touchpoints, donor visits, and appreciation events with Development Officers.
- Maintain event budgets and process payment documents, vendor invoices, and Procard/Citibank transactions.
- Ensure events are documented and approved through Official Occasion Forms before execution.
- Manage guest lists, seating arrangements, and attendee tracking, and maintain accurate donor and guest information in the CRM system.
- Coordinate with campus partners, vendors, and University offices to secure event space, AV, security, parking, and other logistical needs.
- Assist with signature stewardship events, including donor society celebrations, scholarship luncheons, and endowment recognition events.
- Provide event setup, registration, and breakdown support, including evenings and weekends as needed.
- Serve as the primary contact for vendors and campus partners, ensuring products, vendors, agreements, and Official Occasion Forms are approved in advance.
- Perform other functions as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
