Senior Course Scheduler, Electrical and Computer Engineering in Cockrell School of Engineering

University of Texas at Austin

12d•$53,500•Onsite

About The Position

The Senior Course Scheduler, under limited supervision, works closely with academic units to schedule classes and course-related programming, including updates and cancellations. The role coordinates data entry and proofing schedules in automated scheduling and registration systems, ensures appropriate classroom facilities are available, and keeps departments informed of policy and deadline changes within required notification periods. The scheduler troubleshoots escalated or complex issues, reviews requested changes with departments, monitors compliance with reporting requirements, and prepares reports related to space planning, class configuration, student allocation, and room bookings. The position also facilitates teaching assistant assignments and allocations, manages the TA application at the direction of the faculty TA coordinator and Associate Chair of academic affairs, and may help improve work processes and procedures. The scheduler oversees departmental course scheduling and inventory, administers Course Instructor Surveys, manages grade reporting and course flags, and coordinates collection and publication of course syllabi and faculty CVs. Additional duties include processing graduate-course teaching authorization forms and exam waivers, coordinating the annual Graduate Site Visit, supporting student funding requests for academic competitions and conference travel, and coordinating TA appointments and related communication. This is a regular staff position at UT Austin’s main campus in the Chandra Department of Electrical and Computer Engineering. It is a 40-hour-per-week role in a standard office environment. Standard hours are Monday through Friday, 8:00 a.m. to 5:00 p.m.; occasional work outside normal business hours, including evenings and weekends, may be required, with work outside standard business hours required for some circumstances. The position is expected to continue. Earliest start date is November 1, 2026. Salary starts at $53,500, depending on qualifications.

Requirements

Bachelor's degree in a related field; relevant education and experience may be substituted as appropriate.
At least three years of relevant administrative experience; relevant education and experience may be substituted as appropriate.
Demonstrated ability to multitask and meet deadlines.
Demonstrated accuracy, attention to detail, and ability to follow instructions.
Excellent problem-solving, interpersonal, verbal, and written communication skills.
Ability to be goal-driven and work independently or as a team member.
Solid knowledge of office productivity tools, including Microsoft Office.

Nice To Haves

More than three years of relevant administrative experience.
Experience in higher education, particularly in a STEM environment or with a significant research operation.
Experience in administrative support functions in a large unit in a faculty-facing position.

Responsibilities

Oversee departmental course scheduling, including Individual Instruction courses.
Work with faculty leadership to resolve scheduling disputes and improve course scheduling.
Implement college and departmental teaching loads and enrollment requirements.
Oversee course inventory management, including updating the Faculty and Student Electronic Tracking System (FaSET).
Administer Course Instructor Surveys (CIS).
Manage grade reporting, entry, and changes for all courses, including Independent Study courses, and manage Course Flags.
Collect course syllabi and faculty CVs each semester and upload them to the UT Registrar site for public viewing.
Process Authorization to Teach Graduate Course forms and exam waivers, if applicable.
Coordinate the yearly Graduate Site Visit, including budgeting and expenditure reporting, venue and catering contracts, group travel authorizations and arrangements, agenda, and logistics.
Serve as department liaison for student funding requests for academic-related competitions and conference travel.
Collaborate with Engineering Student Services on student organization funding and related travel arrangements.
Facilitate TA assignments and allocations and manage the TA application under the direction of the faculty TA coordinator and Associate Chair of academic affairs.
Communicate with faculty and coordinate with Human Resources and Graduate Advising on TA appointments and tuition; serve as an additional point of contact for TAs.
Coordinate schedule data entry and proofreading, ensure classroom facilities are available, communicate policy and deadline changes, troubleshoot complex issues, monitor reporting compliance, and prepare related planning and room-booking reports.
Perform other related functions as assigned.

Benefits

Competitive health benefits, with employee premiums covered at 100% and family premiums at 50%.
Voluntary vision, dental, life, and disability insurance options.
Paid vacation, sick time, and holidays.
Teachers Retirement System of Texas defined benefit retirement plan with 8.25% employer matching funds.
Additional voluntary retirement programs: Tax Sheltered Annuity 403(b) and Deferred Compensation program 457(b).
Flexible spending account options for medical and childcare expenses.
Free training access through LinkedIn Learning and professional conference opportunities.
Tuition assistance.
Employee discount program, including athletic tickets.
Free access to UT Austin libraries and museums with staff ID card.
Free rides on UT Shuttle and Austin CapMetro buses with staff ID card.