Senior Course Scheduler, Electrical and Computer Engineering in Cockrell School of Engineering

The University of Texas at Austin•Austin, UT

10d•Onsite

About The Position

The Senior Course Scheduler works under limited supervision with academic units to schedule classes and course-related programming, including schedule updates and cancellations. The role coordinates data entry and proofing in automated scheduling and registration systems, ensures appropriate classroom facilities are available, and keeps departments informed of policy and deadline changes within required notification periods. It troubleshoots escalated or complex issues, reviews requested changes with departments, and monitors compliance with reporting requirements. The scheduler prepares reports supporting space planning, class configuration and student allocation, room booking, and related functions. The role also facilitates teaching assistant assignments and allocations and manages the TA application under the direction of the faculty TA coordinator and Associate Chair of academic affairs. It may assist with developing and implementing policies and procedures to improve work processes. The position oversees departmental course scheduling, including Individual Instruction courses; course inventory and related systems; course instructor surveys; grade reporting and changes; collection and publication of syllabi and faculty CVs; and processing of graduate course authorization forms and exam waivers where applicable. It also coordinates the annual Graduate Site Visit, serves as a liaison for academic competition and conference travel funding, collaborates on student organization funding and travel arrangements, and supports TA appointments and related communication. Other related duties may be assigned. The role is based in a standard office environment at the UT Main Campus. The schedule is generally Monday through Friday, 8:00 a.m. to 5:00 p.m., with occasional work outside standard business hours during peak periods or special events; evenings and weekends may be required. The posting lists a salary of $53,500 or more, depending on qualifications, and an earliest start date of November 1, 2026. The position is expected to continue.

Requirements

Bachelor's degree in a related field; relevant education and experience may be substituted as appropriate.
At least three years of relevant administrative experience; relevant education and experience may be substituted as appropriate.
Demonstrated ability to multitask and meet deadlines.
Demonstrated accuracy, attention to detail, and ability to follow instructions.
Excellent problem-solving, interpersonal, verbal, and written communication skills.
Ability to be goal-driven and work independently or as a team member.
Solid knowledge of office productivity tools, including Microsoft Office.
Ability to work outside standard business hours, including evenings and weekends, as required.

Nice To Haves

More than three years of relevant administrative experience.
Experience in higher education, particularly in a STEM environment or with a significant research operation.
Experience in administrative support functions in a large unit in a faculty-facing position.

Responsibilities

Oversee departmental course scheduling, including Individual Instruction courses.
Work with faculty leadership to resolve scheduling disputes and improve course scheduling.
Implement college and departmental teaching loads and enrollment requirements.
Oversee course inventory management, including updating the Faculty and Student Electronic Tracking System (FaSET).
Serve as administrator of Course Instructor Surveys (CIS).
Manage grade reporting, input, and changes for all courses, including Independent Study courses and Course Flags.
Collect course syllabi and faculty CVs each semester and upload them to the UT Registrar site for public viewing.
Process Authorization to Teach Graduate Course forms and exam waivers, if applicable.
Coordinate the annual Graduate Site Visit, including budget and expenditure reporting, venue and catering contracts, group travel authorizations and arrangements, agenda, and logistics.
Serve as department liaison for student funding requests for academic-related competition and conference travel.
Collaborate with Engineering Student Services on student organization funding and associated travel arrangements.
Facilitate teaching assistant assignments and allocations and manage the TA application under the direction of the faculty teaching assistant coordinator and Associate Chair of academic affairs.
Communicate with faculty and coordinate with Human Resources and Graduate Advising on TA appointments and tuition; serve as an additional point of contact for TAs.
Coordinate scheduling data entry and proofing, including updates and cancellations, using automated scheduling and registration systems.
Ensure appropriate classroom facilities are available and keep departments informed of policy and deadline changes within required notification periods.
Troubleshoot escalated or complex issues and review requested changes with departments.
Coordinate and monitor departmental compliance with reporting requirements, including course instructor surveys and final exam reporting.
Prepare reports supporting space planning, class configuration for student allocation, room booking, and related purposes.
May assist with developing and implementing policies and procedures to improve work processes and tasks.
Perform other related functions as assigned.

Benefits

Competitive health benefits, with employee premiums covered at 100% and family premiums at 50%.
Voluntary vision, dental, life, and disability insurance options.
Generous paid vacation, sick time, and holidays.
Teachers Retirement System of Texas defined-benefit retirement plan with 8.25% employer matching funds.
Additional voluntary retirement programs: Tax Sheltered Annuity 403(b) and Deferred Compensation program 457(b).
Flexible spending account options for medical and childcare expenses.
Free training access through LinkedIn Learning and professional conference opportunities.
Tuition assistance.
Employee discount program, including athletic tickets.
Free access to UT Austin libraries and museums with staff ID card.
Free rides on UT Shuttle and Austin CapMetro buses with staff ID card.