Stagiaire Gestionnaire de Projet (automne 2026)

Hitachi•Montreal, QC

2d•CA$23 - CA$30•Hybrid

About The Position

A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there’s something for everyone to get stuck into. This is an opportunity to build your career with a global leader driving digital transformation and innovation, contributing to a sustainable future. The role involves providing administrative and operational support to the Project Manager and Project Director for an assigned project (Montreal Blue Line).

Requirements

Currently enrolled in a program, preferably in engineering.
Proficiency in French and English, both spoken and written. English/French bilingualism is mandatory.
Quebec candidates: While French is required for positions based in Quebec, English proficiency is also necessary due to the global nature of the company and the need to interact with Hitachi Rail's head office and international sites.
Ability to work independently with minimal supervision.
Accurate and efficient administrative skills with attention to detail.
Strong organizational skills and ability to balance multiple priorities.
Excellent written and oral communication skills.
Excellent interpersonal skills.
Ability to interact effectively with colleagues, managers, clients, and subcontractors.
Advanced computer skills — MS Office (Excel, Word, PowerPoint).

Nice To Haves

Proficiency in JIRA, SAP, and SharePoint (an asset).
Experience in project environments (an asset).
Experience with complex and international projects (an asset).

Responsibilities

Provide administrative support to the Project Manager(s)/Project Director and the Project Portfolio Director.
If necessary, support the launch of a new project by following the steps outlined in the project initiation instructions.
Organize project meetings, prepare agendas and weekly notes, record attendance, draft minutes and actions; distribute the master action log and meeting notes.
Maintain a filing system for meeting minutes in the shared repository.
Update the project schedule in MS Outlook.
Organize travel arrangements and prepare travel expense reports.
Assist in the preparation of weekly and monthly reports, including reports on key risks, key issues, open actions, etc.
Ensure all necessary project documentation is completed and saved.
Provide logistical support to the project team (Project Manager, Project Engineer, Planner...):
Organize travel for the project team.
Track material status reports (MSR) for assigned projects.
Compile timesheets for assigned projects (PO numbers, WBS).
Organize catering, printing, and office supplies, etc.
Adhere to financial guidelines and instructions from the finance department; process accounts payable invoices promptly; submit general purchase requisitions as needed.
Follow corporate/departmental guidelines for events (e.g., LiveLink, Clearview, Shared Services).
Assist with event logistics, including coordination with the event coordinator.
Support Document Management:
Maintain an updated log for incoming and outgoing correspondence; track the flow of submissions.
Assist in organizing project documentation and establish a reliable digital storage system for internal documents.
Periodically maintain project documentation on SharePoint.
Ensure consistency of project information on the data repository.
Support configuration management tasks.
Support Project Communications:
Assist in creating project presentations, timelines, and other reports.
Prepare and update the operational report (OPS).
Keep the list of contractual deliverables up to date.
Coordinate and maintain updated contact information for the client and ensure consistency in communication across provided tools (Axonex, Asite, EDMS, Unifier…)
Support Project Reporting Activities:
In support of the project manager, prepare project progress reviews (using appropriate templates, collecting necessary information, following up on the action plan...).
Ensure Business Continuity:
Provide support or replace the Project Manager, if necessary.