Gestionnaire de projet - Portfolio TI

VIA Rail Canada•Montreal, QC

2d•CA$86,366 - CA$101,607

About The Position

VIA Rail has ambitious projects for modernizing its services and infrastructure, including new state-of-the-art train fleets and continuous infrastructure improvement projects, all contributing to the future of transportation in Canada and promoting sustainable mobility. This role involves leading and managing IT portfolio projects, overseeing design, development, implementation, and acceptance to ensure successful delivery and effective transition to operational teams. The position requires managing timelines, budgets, and project scopes, as well as coordinating internal VIA teams and external vendors to meet deadlines and align with the Project Management Office (PMO) objectives.

Requirements

Bachelor's degree in Information Systems Management, Business Administration, Computer Science, Engineering, or equivalent.
Minimum of 6 years of experience, including 5 years in Information Technology (IT) project management.
Perfectly bilingual in English and French, both spoken and written.
Excellent practical experience in project management, including activities, tools, and methodologies, as well as in IT systems development.
Excellent organizational skills.
Strong skills in project planning, execution, monitoring, and closing, based on best practices.
Demonstrated ability to plan effectively, prioritize, and manage tasks and resources.
Experience in leading, managing, and coordinating projects involving multiple external vendors and multidisciplinary internal teams.
Experience in managing technical and business projects.
Experience in managing major projects.
Ability to deliver projects under tight deadlines and manage parallel activities for multiple projects.
Ability to supervise, coordinate, and mobilize teams, demonstrate leadership, and influence team members through attitude, behavior, and a high level of professionalism.
Excellent communication and interpersonal skills, with active listening ability and openness to others' viewpoints.
Team spirit and ability to work collaboratively with technical and operational teams.
Strong stakeholder management skills.
Demonstrates professionalism, rigor, and discipline.
Attention to detail, consistency, and excellence in all deliverables.
Resourceful in problem-solving.
Conflict resolution skills to achieve mutually beneficial results.
Strong quantitative and analytical skills.
Good command of financial analysis and cost estimation to support budget and project forecast development.
Ability to work effectively in a matrix management structure.
Knowledge of corporate governance processes.
Knowledge of tendering processes, vendor negotiation, and vendor relationship management.
Proficiency in the following tools: Microsoft Project, EPM 2010 and Project Online, Microsoft Outlook (2010 and 365), Microsoft SharePoint (2010 and 365), Microsoft Teams, Microsoft Office Suite (2010 and 365), and Microsoft Visio.

Nice To Haves

Project Management Professional (PMP) certification is an asset.
Experience in marketing and business projects is an asset.

Responsibilities

Collaborate with team members to plan projects and define scope, budget, and timeline.
Develop project plans and detailed schedules, defining the project's critical path with support from the principal planner.
Prepare and manage project budgets, ensuring financial compliance.
Prepare the Project Management Plan (PMP).
Lead and supervise project execution and daily activities to ensure progress and adherence to schedules.
Manage projects in collaboration with external vendors.
Ensure vendor scope, activities, and deliverables are met according to agreed objectives and timelines.
Manage and track project scope, budget, financial forecasts, schedules, and dependencies.
Ensure progress through rigorous monitoring and sustained delivery controls.
Oversee projects to ensure results meet agreed requirements and stakeholder expectations.
Mobilize and engage multidisciplinary teams composed of internal and external resources from various firms.
Manage, coordinate, and assign tasks to teams, and track progress.
Manage the workload of resources assigned to projects to ensure quality and timely delivery.
Manage stakeholder engagement through analysis, engagement, and expectation alignment.
Provide regular updates, prepare status and progress reports (weekly and monthly), and ensure transparency with stakeholders.
Manage project risks by facilitating risk identification sessions with stakeholders and subject matter experts to identify, assess, document risks, and develop mitigation strategies.
Ensure risk mitigation strategies are in place and monitor them.
Identify, track, and resolve project issues in collaboration with the project team.
Define project and milestone approval criteria.
Manage project quality assurance processes.
Ensure a communication and organizational change management plan is in place.
Maintain project documentation and plans.
Prepare for and participate in meetings and committees at various levels, including those with vendors.
Lead lessons learned sessions and ensure they are adequately documented.
Collaborate on defining gate criteria for successful transition to operations and stakeholder approval.
Ensure proper project closure and transfer to IT operations and/or business sectors.
Implement the project governance framework (decision-making and management committees) as defined in the PMP.
Organize, plan, and lead monthly steering committee meetings, preparing presentations and executive summaries.
Present project status and key performance indicators (KPIs) to the project steering committee and PMO management.
Ensure key decisions, change requests, and contingency usage are adequately documented, submitted to the steering committee, and that associated impacts are validated by all relevant stakeholders.
Ensure the steering committee has the appropriate level of information to support informed decision-making.
Ensure appropriate project quality management processes are in place and applied.
Ensure projects comply with the guidelines, standards, methodologies, deliverables, and gating processes of the Corporate Project Management Office (CPMO).
Ensure compliance with governance requirements in processes and decisions related to vendor selection and contractual agreements.
Act as a project management resource, offering support, advice, and best practices to team members.
Contribute to continuous improvement by identifying opportunities to optimize processes for delivering projects within budget and schedule.
Coordinate and contribute to the preparation of business cases in collaboration with a multidisciplinary team.
Lead and prepare Statements of Work (SOW) in collaboration with a multidisciplinary team.
Collaborate with the procurement lead in managing the procurement process, including Request for Proposals (RFP), proposal evaluation, recommendations, negotiations, and contractual agreements.