Staffing Office Scheduling Assistant

Carle Health•Urbana, IL

18h•$18 - $29

About The Position

The Staffing Office is responsible for assisting with the staffing and scheduling coordination for the inpatient operations. The Scheduling Assistant will have working knowledge of the scheduling system, and the ability to make updates and corrections to the schedule in real time. The Staffing Office plays an important role in ensuring that inpatient units are scheduled and staffed efficiently and effectively for each shift, and assists with filling open shifts when needed.

Requirements

Office Work Experience

Nice To Haves

Working knowledge of the scheduling system
Ability to make updates and corrections to the schedule in real time

Responsibilities

Provides Kronos scheduler end-user assistance
Facilitates Carle Health employee redeployment efforts
Coordinates inpatient daily staffing through forecasting, daily review and reporting, tracking and entering schedule updates, and extra shift initiatives
Provides support for timekeeper functions
Creates and maintains Hospital inpatient and clinical support services staff schedules according to departmental and housewide standards, to facilitate productivity, stewardship, and efficiency
Reviews future departmental schedules to manage schedule change requests in such a way that preserves the balanced schedule
Coordinates the effort to fill open shifts based on forecasted need
Provides accurate data entry, information retrieval, and reporting
Assists in serving as a resource to staff, unit leaders, and house officers on policies, procedures, and office activities, as well as on the scheduling system.
Answers telephone, and takes and delivers messages according to department communication standards.
Provides administrative, secretarial, and clerical support for department.