Staffing Coordinator

VestraCare•City of Dunkirk, NY

8h•Onsite

About The Position

Chautauqua Nursing & Rehabilitation Center is looking to add a Staffing Coordinator to its team. In this role, you'll coordinate and manage nursing department staffing schedules, maintain accurate scheduling and attendance records, and help ensure appropriate staffing coverage to support quality resident care. If you're highly organized, detail-oriented, and thrive in a fast-paced healthcare environment, this could be the perfect opportunity for you. Located in Dunkirk, NY, Chautauqua Nursing & Rehabilitation Center is proud to be part of The McGuire Group, a recognized leader in skilled nursing, rehabilitation, and long-term care services throughout New York State. As a CMS 5-Star rated facility, Chautauqua is recognized for its commitment to quality care and clinical excellence. Our team members enjoy a close-knit, supportive environment where compassion, teamwork, and professional growth are valued. Join us and become part of a team dedicated to making a meaningful difference in the lives of residents every day.

Requirements

Minimum education requirement: High School Diploma or equivalent; Associate's Degree preferred
Minimum experience requirement: 6 months of experience working in a nursing position and prior experience with scheduling and staffing in a healthcare facility; 1 year of experience working in a nursing position preferred
CNA, LPN, or RN license required
Strong organizational, time management, and scheduling skills
Experience using staffing, scheduling, payroll, and timekeeping systems, including UKG
Ability to manage multiple priorities and adapt to changing staffing needs
Strong communication, teamwork, and conflict resolution skills
Knowledge of healthcare staffing practices, attendance management, and labor agreements
Ability to maintain confidentiality and comply with HIPAA requirements
Strong attention to detail and commitment to accuracy

Nice To Haves

Associate's Degree preferred
1 year of experience working in a nursing position preferred

Responsibilities

Create, coordinate, post, and manage nursing department schedules to ensure 24-hour staffing coverage
Utilize staffing resources appropriately, including regular staff, overtime, staffing pools, and agency personnel in accordance with facility requirements and labor agreements
Process staff schedule requests and time-off requests prior to schedule finalization
Submit staffing requests to staffing pools and assist in securing coverage for open shifts
Maintain and update the master staffing schedule and daily staffing records
Monitor staffing levels and adjust schedules to address call-offs, no-shows, leaves of absence, workers' compensation cases, and terminations
Communicate staffing vacancies, agency usage, and staffing concerns to nursing leadership and administration
Maintain attendance records and track call-offs, tardiness, and attendance-related concerns
Prepare attendance-related disciplinary documentation for nursing leadership review
Enter and maintain scheduling and payroll-related information in UKG and other company systems
Update electronic timecards and ensure payroll-related documentation is submitted accurately and timely
Coordinate staffing-related communication with Human Resources and Payroll departments
Complete and submit weekly vacancy reports
Schedule companion aides and maintain facility transportation logs, if applicable
Perform additional duties as assigned by the Director of Nursing, Administrator, or Supervisor