Staffing Coordinator - Oakland Arena

Compass Group•Oakland, CA

5d•Onsite

About The Position

We are seeking a highly organized, detail-oriented Staffing Coordinator to join our onsite team at Oakland Arena. In this pivotal role, you will act as a primary liaison between concession supervisors, management, senior leadership, HR, and our valued non-profit partners to ensure the seamless execution of every event. The ideal candidate thrives in a fast-paced environment and possesses exceptional communication skills to manage diverse stakeholders effectively. You will be responsible for balancing key administrative tasks with real-time staffing coordination to ensure successful event delivery.

Requirements

Proven experience in an administrative or coordination role within a fast-paced environment.
Exceptional interpersonal skills with the ability to interact professionally at all organizational levels.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
Strong organizational skills and the ability to adapt to changing priorities.
Ability to stand for long periods, walk, stoop, and move easily from sitting to standing.
Ability to lift and move materials up to 50 pounds.
Ability to work in extreme cold (coolers/warehouses) for significant portions of the workday.
Mental and physical alertness to react effectively in emergency situations.

Responsibilities

Create and manage event-based schedules for concessions team members to meet operational demands.
Collaborate with management to forecast staffing needs based on event requirements and attendance.
Manage call-offs and last-minute changes by reallocating staff or arranging replacements in real-time.
Partner with Human Resources to efficiently onboard and schedule new hires.
Serve as the primary point of contact for team members regarding scheduling inquiries and conflict resolution.
Promptly communicate shift updates and event expectations to the workforce.
Coordinate with supervisors to track attendance and address tardiness or no-shows.
Maintain accurate records of hours worked, staff availability, and required certifications (e.g., Food Handling and CA Responsible Beverage Service).
Ensure all scheduling practices comply with labor laws and company policies.
Support payroll processes by verifying timesheets and maintaining scheduling systems.
Assist with onsite check-ins, credential distribution, and team member deployment.
Provide real-time support to ensure all operational needs are met during stadium events.