Staffing Coordinator

KVC Health Systems•Hays, KS

10h•Onsite

About The Position

Staffing is not just about filling shifts—it’s about ensuring children and families receive consistent, compassionate care when they need it most. As a Staffing Coordinator, you play a central role in maintaining that promise. If you thrive in a fast-paced environment, value accountability, and want your work to directly support meaningful outcomes, this role will challenge and reward you in equal measure. The Staffing Coordinator operates at the intersection of workforce strategy and mission delivery. You will independently manage staffing operations to ensure every shift is covered, compliant, and aligned with client needs. Often the first point of contact for candidates, you represent KVC’s culture from the very first interaction. This role requires adaptability beyond a standard Monday–Friday schedule to meet real-time staffing demands. You will partner closely with Human Resources, leadership, and external agencies to maintain staffing levels, uphold compliance standards, and support recruitment and onboarding efforts. Professionalism, discretion, and a solutions-focused mindset are essential. This is not a behind-the-scenes scheduling job. It is a mission-critical role where your decisions directly affect care delivery, team performance, and organizational success. If you are highly organized, people-focused, and motivated by meaningful work, this position offers both challenge and purpose.

Requirements

All employees must be at least 21 years of age.
High School diploma or GED required
Valid driver’s license
Current auto insurance
Minimum of two years of supervisory experience
Basic knowledge of employment law required
Intermediate proficiency in Microsoft Office Suite (Word, Excel, Outlook)

Nice To Haves

Bachelor’s degree in business, Human Resources, or a related field preferred
Experience in a 24/7 work environment with staffing and scheduling responsibilities preferred

Responsibilities

Maintain respectful, inclusive interactions with colleagues and community stakeholders
Analyze staffing needs based on census and operational demands
Coordinate with leadership to ensure appropriate staff-to-client ratios
Partner with internal teams and external staffing agencies to fill all shifts
Manage and utilize shift management systems to communicate openings
Develop and maintain daily staffing schedules and reports
Track overtime, attendance, and staffing trends; report insights to leadership
Schedule interviews and support hiring processes as needed
Ensure compliance with Department of Labor (DOL) and Equal Employment Opportunity Commission (EEOC) regulations
Support onboarding and orientation of new employees
Assist with payroll verification through accurate attendance tracking
Maintain documentation for training and in-service sessions
Uphold strict confidentiality in all aspects of the role