Staffing Assistant - Per Diem
About The Position
This position performs a variety of clerical and administrative activities to meet the patient care and staffing needs of the Nursing Departments. It utilizes critical thinking skills to adjust and complete daily staffing assignments and schedules to accommodate fluctuations in census, acuity, and skill mix under the supervision of the Administrative Nursing Supervisors. The role requires excellent communication skills, both on the phone and in interpersonal interactions. The Staffing Assistant notifies employees for shift availability to fulfill deficiencies in staffing and scheduling and obtains approval for premium pay situations. Proficiency in Windows and the Active Staffer database is necessary, along with the ability to document and enter all data relating to nurse staffing office procedures, schedules, and reports. The role also involves following all hospital policies and compliance programs.
Requirements
- High school education or GED.
- Six (6) months to one (1) year recent hospital experience or on-the-job equivalent training.
- Working knowledge of Microsoft Office and Windows-based software.
- Ability to use critical thinking skills to adjust and complete daily staffing assignments and schedules.
- Excellent communication skills, both on the phone and interpersonal.
- Knowledgeable in Windows and Active Staffer database.
- Proficient in documenting and entering all data relating to nurse staffing office procedures, schedules, and reports.
Nice To Haves
- Medical terminology desirable.
- Related business courses and computer training preferred.
- Staffing or clerical experience desirable.
- Previous secretarial experience preferred.
Responsibilities
- Assesses and adjusts daily staffing needs for nursing units under the supervision of Administrative Nursing Supervisors.
- Reviews and records patient census, patient acuity, and matrices to ensure proper staffing according to skill level and contractual agreements.
- Informs Clinical Managers and Administrative Nursing Supervisors of adverse staffing situations.
- Utilizes Active Staffer software for data entry, information retrieval, and report printing.
- Acts as a resource for the 28-day scheduling process.
- Processes administrative forms related to staffing and scheduling, including vacation requests, leave of absence, employee health visit reports, doctor's notes, schedule change requests, and educational workshop requests.
- Assists Charge Nurses, Assistant Head Nurses, and Directors with their staffing plans.
- Performs project work as directed and other duties as assigned.
- Practices and promotes hospital policies and hospital compliance programs.
Benefits
- The hourly rate for this position is $38.17 - $40.00
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What This Job Offers
Career Level
Entry Level
Education Level
High school or GED
