Staffing Assistant - Per Diem

Salinas Valley Health • Salinas, CA

2d

About The Position

The Staffing Assistant works in the Staffing Office under the leadership of the Director of Patient Care Services and the supervision of the Staffing Office Manager. The role performs clerical and administrative activities to support patient care and staffing needs across Nursing Departments. Under the supervision of Administrative Nursing Supervisors, the assistant uses critical thinking to adjust daily staffing assignments and schedules in response to changes in census, acuity, and skill mix. The position requires strong communication skills, accurate documentation, and proficiency with Windows, Microsoft Office, and the Active Staffer database and software. The Staffing Assistant follows hospital policies and compliance programs.

Requirements

• High school education or GED.
• Six months to one year of recent hospital experience, or on-the-job equivalent training in the position.
• Working knowledge of Microsoft Office and Windows-based software.
• No licensure required.

Nice To Haves

• Medical terminology knowledge is desirable.
• Related business courses and computer training are preferred.
• Staffing or clerical experience is desirable.
• Previous secretarial experience is preferred.

Responsibilities

• Adjust and complete daily staffing assignments and schedules to accommodate changes in census, acuity, and skill mix, under the supervision of Administrative Nursing Supervisors.
• Notify employees about shift availability to address staffing and scheduling deficiencies.
• Obtain approval from the appropriate department director or designee for premium pay situations.
• Assess and adjust daily nursing-unit staffing needs with the supervision of Administrative Nursing Supervisors.
• Review and record patient census, acuity, and staffing matrices; ensure units are appropriately staffed by employee skill level and in accordance with contractual agreements and state-mandated nursing ratios.
• Maintain accurate staffing documentation and inform Clinical Managers and Administrative Nursing Supervisors of adverse staffing situations.
• Use Active Staffer for data entry, information retrieval, and report printing.
• Act as a resource for the 28-day scheduling process and process future nursing-unit schedules with the Lead Scheduler.
• Process staffing and scheduling forms, including vacation requests, leave-of-absence forms, Employee Health Visit Reports, doctor’s notes, schedule change requests, educational workshop requests, and other office-procedure forms.
• Assist Charge Nurses, Assistant Head Nurses, and Directors with their staffing plans.
• Perform project work as directed and other duties as assigned.
• Follow and promote hospital policies and compliance programs.

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED