Staffing Assistant

Mount Family Group, LTD•Lowell, MA

4d•Onsite

About The Position

The Staffing Assistant supports recruiting, hiring, onboarding, and workforce scheduling activities. This role works closely with recruiters, hiring managers, and candidates to ensure a seamless hiring process while maintaining accurate employee and candidate records. This position is ideal for someone interested in building a career in Talent Acquisition with a growth path toward a Recruiter role.

Requirements

1–2 years of administrative, staffing, customer service, or office support experience.
Proficiency in Microsoft Office (Word, Excel, Outlook).
Strong organizational, multitasking, and communication skills.
Ability to handle confidential information with discretion.
Strong attention to detail and ability to work in a fast-paced environment.

Nice To Haves

Bilingual English/Spanish preferred.
Experience with Applicant Tracking Systems (ATS).
Interest in pursuing a career in Recruiting or Talent Acquisition.
Strong customer service and relationship-building skills.

Responsibilities

Post job openings on job boards, social media, and company websites.
Review applications and maintain Applicant Tracking Systems (ATS).
Schedule interviews and coordinate communication between candidates and hiring managers.
Assist with reference checks, background screenings, and hiring documentation.
Support recruitment events, job fairs, and hiring initiatives.
Maintain employee and candidate records with accuracy and confidentiality.
Coordinate new hire onboarding and orientation activities.
Assist with scheduling, staffing coverage, and workforce tracking.
Respond to applicant and employee inquiries regarding staffing and employment processes.
Provide recruitment updates and staffing reports as needed.