Staffing and Scheduling Coordinator

Optalis • Grand Rapids, MI

1d

About The Position

The Staffing/Scheduling Coordinator ensures appropriate nursing staff are scheduled to meet resident care needs and regulatory requirements. This role manages the clinical master schedule, tracks attendance, oversees agency usage, and provides clerical support to the Nursing Department.

Requirements

• High school diploma or equivalent.
• Experience with staffing and scheduling in healthcare environment.
• Organizational and scheduling skills.
• Knowledge of staffing regulations and PBJ reporting.
• Proficiency with scheduling and timekeeping software.
• Communication and problem-solving abilities.

Nice To Haves

• Experience in long-term care or skilled nursing setting.

Responsibilities

• Develop, maintain, and adjust master staffing schedules based on census and budget.
• Ensure compliance with federal, state, and facility staffing regulations.
• Track and secure coverage for open shifts, vacations, and call-offs.
• Maintain staffing records, attendance logs, and PBJ reporting.
• Collaborate with HR/Payroll Coordinator on timekeeping, PTO, and personnel changes.
• Communicate staffing updates to nursing leadership and facility administration.
• Monitor and report agency usage and verify hours worked.
• Support survey readiness by maintaining accurate staffing documentation.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED