Staffing and Scheduling Clerk
About The Position
Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations. Under the general direction of the service area's leadership team, Central Service Scheduling or Designate, this position is responsible for ensuring that schedules are created, adequate staffing levels are maintained, and time keeping is accurately implemented into the scheduling and or timekeeping system for the assigned organization unit(s) within a service delivery organization (SDO) as designated. This role is responsible for the development, administration and coordination of staff scheduling and scheduling changes, staff replacement and editing timekeeping data into the information system. The staffing and scheduling clerk will place calls to staff as required to cover the organization’s operational requirements, short and long-term absences and workloads. This position will enter timekeeping data into the timekeeping system and will have responsibilities for maintenance of personnel files, data entry and document processing as it relates to maintenance of electronic data bases, including scheduling systems, HR information systems (HRIS) and recruiting software. This role will also provide administrative support for the service area(s) as it relates to maintaining, updating and executing scheduling changes as per organizational policies and as per the associated collective agreement(s).
Requirements
- 3 years’ experience working with a Scheduling and/or timekeeping system such as (SAP, ESP or HRIS system)
- 2 years’ experience providing shift administration and support as it relates to staff scheduling
- 1-year clerical experience working in a scheduling capacity
- 1-year experience applying and working within the guidelines of collective agreement(s)
- 2 years’ experience in a business setting providing customer service
- Demonstrated comprehensive front-line leadership capabilities
- Current satisfactory Criminal Records Check (including Vulnerable Sector Search)
- Current satisfactory Child Abuse Registry Check
- Current satisfactory Adult Abuse Registry Check
Nice To Haves
- 1-year experience within a complex 24 hour – 365 day per year scheduling environment
Responsibilities
- Ensuring that schedules are created
- Maintaining adequate staffing levels
- Accurately implementing timekeeping into the scheduling and/or timekeeping system for assigned organization unit(s)
- Developing, administering, and coordinating staff scheduling and scheduling changes
- Managing staff replacement and editing timekeeping data into the information system
- Placing calls to staff as required to cover operational requirements, short and long-term absences, and workloads
- Entering timekeeping data into the timekeeping system
- Maintaining personnel files
- Performing data entry and document processing related to electronic databases, including scheduling systems, HR information systems (HRIS), and recruiting software
- Providing administrative support for service area(s) related to maintaining, updating, and executing scheduling changes as per organizational policies and collective agreements
Benefits
- Employment equity and workplace diversity support
- Accommodations available upon request during the assessment and selection process
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What This Job Offers
Job Type
Part-time
Career Level
Mid Level
Education Level
Associate degree
