Staff Services Analyst I - Fiscal (Location: Trinity County)

CalHR•Weaverville, CA

1d•Onsite

About The Position

The Staff Services Analyst I is an entry-level professional position performing analytical work in general administration, staff development, fiscal, and/or program areas. This fiscal-focused position is located in Trinity County, California, and is in-person only; teleworking and remote work are not available. The stated area of focus is quality assurance review of Medi-Cal Administrative Activities (MAA) time studies for designated staff, resolution of discrepancies with program partners, and preparation and processing of accurate MAA invoices for all claiming units to ensure compliance with program requirements. Under close supervision and the direction of a higher-level employee, the incumbent performs assignments that are generally limited in scope. As experience is gained, the employee receives more independence. Most incumbents are expected to promote to Staff Services Analyst II after one year of satisfactory performance, although positions restricted to routine, repetitive analytical duties may remain at the Analyst I level. The role may include ancillary supervision of clerical or technical employees, but does not supervise other professional staff. General analytical work includes gathering, tabulating, analyzing, and presenting data; consulting with employees and officials; preparing reports and recommendations; reviewing proposed legislation and advising management about potential impacts; making decisions in financial and other administrative systems; and preparing correspondence. Fiscal-option work additionally includes fiscal analysis and recommendations concerning fund balances, transactions, budgets, revenues, expenditures, and financial data; completion of the quarterly County Expense Claim to the State of California; account balancing and reconciliation; and fiscal oversight of contracts, grants, and other funding or expenditure sources. The position requires the applicable education or experience qualifications listed in the posting. When education is used to meet the minimum qualifications, transcripts must be attached to the application. The selection process is a weighted examination, and candidates must score at least 70% to be placed on the eligible list.

Requirements

Meet one of the Staff Services Analyst I minimum-qualification patterns: (1) graduation from an accredited four-year college or university with a bachelor’s degree; or (2) 60 semester or 90 quarter college units and qualifying full-time experience in one of the listed classifications or in technical-level administrative, personnel, fiscal, staff-development, or program work.
Additional progressively responsible paraprofessional experience performing complex technical duties in the listed functional areas may substitute for required education on a year-for-year basis.
If using education to meet minimum qualifications, attach transcripts to the application. Applicants with foreign transcripts must provide an evaluation showing equivalent units; unofficial documents may be accepted, and official transcripts may be required upon appointment.
Knowledge of public and business administration; analytical study methods; research practices; computer software applications; report preparation; English composition and grammar; project management; customer service; teamwork; applicable functional-area principles; leadership and supervision; and community needs and resources.
For the fiscal option, knowledge of budget preparation and control, basic accounting, governmental budget procedures, financial statement preparation, and cost-benefit analysis.
Ability to analyze problems objectively, collect and analyze information, draw logical conclusions, formulate options and recommendations, and analyze policies, procedures, and programs.
Ability to make sound decisions and independent judgments within established guidelines and to interpret and apply laws, policies, procedures, contracts, directives, and other governing information.
Ability to interpret basic statistics; perform arithmetic calculations including ratios and percentages; and use a computer to conduct research, handle data, and prepare reports, tables, charts, and graphs.
Ability to communicate clearly orally and in writing, make presentations, respond to questions, and prepare accurate business communications, reports, policies, and procedures.
Ability to conduct and document research, reason logically and critically, identify problems, research legislation, and recommend and implement improvements.
Ability to develop cooperative working relationships, mediate and resolve conflicts, work with people from varied socioeconomic, ethnic, and cultural groups, and interact effectively in strained or confrontational situations.
Ability to work independently, accept increasing responsibility, prioritize and organize competing assignments and deadlines, and manage projects to time and budget guidelines.
Ability to contribute to team efforts and, if required by the position, supervise, plan, assign, monitor, and review clerical or technical employees’ work.
For the fiscal option, ability to analyze, prepare, and monitor budgets, grants, and contracts; recommend improvements to financial and accounting procedures; and compile and summarize funding data.
Candidates must receive a minimum examination rating of 70% to obtain a place on the eligible list.
Applicants must be authorized to work in the United States without visa sponsorship by the employment start date.
Applicants must possess integrity, initiative, dependability, good judgment, the ability to work cooperatively, and health consistent with performing assigned duties; a medical examination may be required.
A background investigation may be required as part of hiring.

Responsibilities

Perform, coordinate, monitor, and participate in administrative analytical functions within a departmental program or administrative section.
Review program updates, letters, and notices for potential effects on programs and activities; recommend and prepare policy and procedure changes to ensure compliance.
Compile, maintain, and analyze data; identify trends; and recommend changes to policies, procedures, staffing, or organizational arrangements.
Provide information and advice to supervisors, managers, staff, the public, and other agencies about assigned programs, policies, rules, regulations, labor contracts, and memoranda of understanding.
Conduct surveys and research, and perform statistical analyses on administrative, fiscal, personnel, staff development, or programmatic issues.
Prepare and deliver presentations to committees, boards, commissions, staff, advisory groups, or community groups; provide information and recommendations and respond to questions.
Analyze business-process requirements and coordinate with information technology staff or consultants on automated solutions.
Plan and coordinate, as assigned, the design and implementation of new or revised programs, systems, procedures, operating methods, and forms.
Compile materials and prepare analytical reports, manuals, publications, and public-relations materials.
Provide consultation and recommend solutions concerning research findings, organizational improvement, departmental effectiveness, and goal attainment.
Develop and monitor performance measures to evaluate effectiveness and recommend modifications.
Collaborate with County departments and agencies on cross-functional projects; coordinate activities across departments and outside agencies; represent the division or department at committee meetings; and respond to complaints and information requests.
Establish and maintain effective working relationships with coworkers, community organizations, state and local agencies, management, staff, and the public.
Review, evaluate, and recommend actions on administrative hearing appeals; present information to the Administrative Law Judge on behalf of the assigned department.
Investigate client complaints and maintain related documentation.
Plan, design, perform, and document quality-assurance activities relating to staff qualifications, case activities, financial matters, or other assigned functions.
When assigned, supervise clerical or technical employees by assigning, monitoring, reviewing, and evaluating their work, and provide training to less experienced staff.
For the fiscal option, perform fiscal analyses and prepare recommendations concerning fund-balance projections, fiscal transactions, and related financial activities.
For the fiscal option, participate in annual departmental budget preparation, including expenditure analysis and estimates and revenue analysis and projections.
For the fiscal option, review financial data on an ongoing basis for compliance with established guidelines; recommend and establish general fiscal procedures informed by cost-benefit studies.
For the fiscal option, complete the quarterly County Expense Claim to the State of California and oversee account balancing and reconciliation.
For the fiscal option, assist with fiscal and accounting oversight, monitoring, and management of contracts, grants, and other funding and expenditure sources.
For the stated assignment, conduct quality-assurance reviews of designated staff’s Medi-Cal Administrative Activities time studies, resolve discrepancies with program partners, and prepare and process accurate MAA invoices for all claiming units.