Staff Scheduler - Short Call User

Winnipeg Regional Health Authority • Winnipeg, MB

6d • Onsite

About The Position

Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Under the general direction of the Manager, Central Staffing office, in consultation with the Nursing Supervisor, is responsible for ensuring that adequate staffing levels are maintained for designated units in addition to providing efficient clerical support as assigned.

Requirements

• Complete high school education, Manitoba standards, required.
• Successful completion of a recognized secretarial training program or equivalent combination of education and experience as recognized by the Centre, required.
• Typing 45 wpm required.
• Demonstrated proficiency in the use of Microsoft Office (Word and Excel) required.
• Excellent interpersonal and communication skills required.
• Must understand and communicate effectively in English, verbally and in writing.
• Work under stressful conditions in a high volume, high traffic environment.

Nice To Haves

• Previous staff scheduling experience.
• Competent in an Indigenous language and/or knowledge in Indigenous customs, traditions and values.
• Knowledge of Environment for Scheduling Personnel (ESP) or other service-based staff scheduling systems preferred.

Responsibilities

• Maintaining staffing and payroll processes utilizing ESP.
• Placing calls to staff as required to cover unmet baseline requirements, short-term absences and workload.
• Placing calls to staff and offering additional shifts in accordance with applicable Collective Agreements.
• Ensuring data integrity and accuracy in ESP and in all other aspects relating to staffing and alerts Manager of any discrepancies.
• Following Contingency guidelines utilizing a manual staffing and payroll system, when required.
• Generating reports and typing a variety of correspondence and policies and procedures using appropriate PC applications such as word processing, database and spreadsheets.
• Entering data related to purchase salary (agency staff) invoices.
• Acting as a receptionist for the area, taking and relaying messages, greeting and directing, staff, agency staff, visitors, etc.

Benefits

• The successful candidate will be responsible for any service charges incurred for Criminal Records Check, Child Abuse Registry Check and Adult Abuse Registry Check.

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: High school or GED