Staff Executive I, Student Accessibility & Well Being

Aims Local College District•Greeley, CO

7d•Onsite

About The Position

This position provides high-level administrative support for the Executive Director for Student Accessibility & Well Being (ED-SAWB). Duties include, but are not limited to, advanced administrative support, budget monitoring, scheduling, organizational support, assistance with project management, and other responsibilities as determined by the Executive Director. Position functions under limited supervision. This position requires the use of considerable independent judgment, problem-solving skills, and strong human relations skills. This position also provides some administrative support to the following offices under the ED-SAWB: Counseling, CARE Case Management, Student Accessibility Services, and Arty's Pantry. Occasional travel is required.

Requirements

Associate's degree in related field, plus five (5) years of related work experience or an equivalent combination of education and/or work experience.
Excellent interpersonal and communication skills.
Demonstrable experience with Microsoft Office Products.
Skilled in assisting with development policies and procedures and performing research, organizing resources, and establishing priorities.

Nice To Haves

Bachelor's Degree in Business Administration, Office Management, Business Management, Computer Technology, or other related fields, or applicable certifications in these areas.
Prior administrative support experience in a community college setting.
Hands-on knowledge of Workday.

Responsibilities

Manages ED-SAWB calendar for individual, committee, and team meetings.
Provides support for ED-SAWB team and committee meetings by preparing meeting materials, taking notes, disseminating meeting notes, and maintaining a list of action items.
Learns and maintains a high-level of computer software skills, including Microsoft Office Suite, Workday, Maxient, Avaya, and other college software packages.
Assists ED-SAWB with travel preparations for conferences, trainings, and presentations.
Plans, organizes, and implements various projects.
Assists ED-SAWB with project management tasks.
Performs problem-solving tasks by researching issues and applying judgment.
Learns and maintains a strong knowledge of college operations, policies, and practices.
Use good judgment in applying college policies and procedures.
Handles confidential information relating to employees and staff; schedule appointments and maintain calendars for two administrators; compile data and prepare a variety of correspondence, reports and other documents; prepare requisitions, check requests, and other online service requests for seven work units; make in-state and out-of-state travel arrangements according to institutional procedures (completing all paperwork throughout the process); maintain supply inventories for seven work units.
Creates accessible documents, as well as checks document accessibility within the department based on current compliance laws and standards (Section 508 and/or WCAG standards).
Attends ongoing and updated training in order to help keep the college in compliance regarding accessible documents.
Develops effective liaison relationships with students, staff, faculty, college administrators, regional/state/federal government officials, and vendors of Student Affairs departments and contacts.
Assists the administrators with negotiating contracts with certain vendors.
Monitors and assists in the development of several operating budgets.
Research and resolve budget discrepancies by working with various work units throughout the college and outside vendors.
Inputs budget revisions for all budgets.
Reviews and analyzes previous years’ budgets and compares with next year’s needs in order to forecast next year’s budgetary needs.
Presents and explains forecasted budget for upcoming year to two directors.
Reviews and confirms on a monthly basis the personnel expenditures of cost centers for the ED-SAWB.
Monitors and assists in the development of operating budgets.
Researches and resolves budget discrepancies by working with various work units throughout the college and outside vendors.
Produces and submits various budgetary forms.
Manages and does monthly reconciliation for Purchasing Cards.
Provides administrative support for members of the Advising and Transition Center teams.
Schedules meetings and events.
Assists with submitting OFFS.
Maintains supply inventories for the department.
Assists with staff travel preparations.
Maintains a high level of computer software skills, including Microsoft Office Suite, Adobe, and other software packages.
Other Duties as Assigned

Benefits

100% employer provided medical & dental coverage employees (employee only option)
85% employer provided medical & dental coverage for employee's spouse and/or family
Voluntary vision insurance
Staff Annual Leave (minimum accrual of 15 days) & Sick (minimum accrual of 12 days)
17 paid holidays and 3 personal days each year
Summer schedule: 4-day work week - Fridays Off
Employer paid long-term disability and life insurance premiums
Tuition waiver & reimbursement for employees
Tuition waiver for dependents
PERA employer
Additional supplemental benefits & retirement programs available
Access to the PERC (Aims gym) for employee & one guest
Free parking on all campuses