STAFF ASSISTANT - 60065976

State of Florida•Orlando, FL

1d•Onsite

About The Position

This position performs a variety of office administrative support functions requiring independent judgment, research, collection of information/data, preparation and maintenance of reports, and maintains the confidentiality of sensitive information. Assists with special projects and provides guidance to the administration to ensure deadlines are met and or targets are achieved.

Requirements

Knowledge of office procedures and practices
Principles and techniques of effective communication
Methods of data collection
Basic arithmetic
Ability to understand and apply applicable rules, regulations, policies and procedures
Deal with the public in a tactful and courteous manner
Perform basic arithmetical calculations
Work independently
Utilize problem-solving techniques
Plan, organize and coordinate work assignments
Communicate effectively
Establish and maintain effective working relationships with others

Responsibilities

Schedules and coordinates meetings for the Program Administrator.
Prepares correspondence, reports, memorandums, documents/records staff meeting minutes, and other materials for dissemination.
Prepares, and submits travel requests and reimbursements.
Prepares and submits required security forms to obtain systems access for staff within the administration as directed.
Coordinates teleworking and network installations for the administration.
Maintains contact lists, appropriate filing or tracking systems, and performs general copying and mail distribution tasks.
Assists in coordinating with General Services, Information Technology, and or vendors as outlined in the Children and Families Operating Procedure (CFPO) 70-14.
Assists with tracking and managing equipment contracts, completes change orders, and maintains meter readings, and maintains inventory of equipment and supplies.
Prepares and processes purchase requisitions and invoices through Florida Accounting Information Resource (FLAIR) and My Florida Market Place (MFMP).
Assists with the safety coordination and emergency operations planning according to the Emergency Operations Plan.
Prepares and processes human resource actions as directed by the Program Administrator in accordance with the State Personnel Rules and Department policies and operating procedures.
Provides documents and other related material as it pertains to all human resource actions.
Assists with the hiring process by advertising position vacancies and assembling the hiring packets.
Assists with and tracks the scheduled performance evaluations within the Administration Unit and serves as a human resource liaison.
Maintains employee working files for the Administration Unit.
Develops and maintains tracking systems to ensure completion of assignments.
Compiles information and prepares reports for the Program Administrator’s review.
Handles customer complaints and Department referrals/trackers; routes and or assigns to appropriate area for proper assistance, tracks, and follows up to ensure resolution.
Keeps management fully informed of activities, pertinent issues, upcoming events, and potential problems; notifies Client Relations Coordinator when appropriate.
Participates in required training, meetings and conferences, and other duties as assigned.