Staff Assistant

Department of State Headquarters•Washington, DC

3d•Hybrid

About The Position

The Staff Assistant position is in the Office of the Under Secretary for Public Diplomacy and Public Affairs (R). The R Front Office serves the Under Secretary and provides vision and guidance to the practitioners in the field, as well as the R family bureaus and components of the regional bureaus in Washington. As the Staff Assistant, you will be responsible for coordinating and assisting in the accomplishment of complex administrative and operational issues, processes and business needs.

Requirements

U.S. Citizenship is required.
Incumbent will be subject to random drug testing.
Must be able to obtain and maintain a Top Secret security clearance.
1 year of specialized experience equivalent to the GS-11 level in the Federal service which provided the applicant with the particular knowledge, skills and abilities to perform the duties of the position.
Applicants must meet time-in-grade and time after competitive appointment requirements, by the closing date of this announcement.
Federal applicants must have served 52 weeks at the next lower grade to satisfy time-in-grade restrictions, per 5CFR 300, Subpart F.
Experience managing all operational support to the organization to include facilitating senior official visits or meetings.
Experience managing calendars, coordinating travel arrangements and developing office management procedures.
Experience preparing oral and written reports, briefings and papers for senior leadership.
Experience managing international partnerships, programs/initiatives and high-visibility representational events, convenings and conferences.

Nice To Haves

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Responsibilities

Manages all operational support to the organization and develops operating procedures and best practices to facilitate the coordination of operational efforts, program and operational studies, logistical studies and recordkeeping.
Develops processes and procedures to conduct and coordinate all management issues including personnel, travel, general services, training, procurement, communication and correspondence issues, space management, records, and scheduling.
Creates work processes for scheduling, logistical, and planning support for inter organizational groups/meetings.
Engages bureaus to facilitate meetings and organize inter organizational groups, and establish a process to formalize relationships.
Review important matters requiring the attention of the Under Secretary and members of staff; analyzes proposals and policy recommendations, office correspondence, reports and other highly classified documents for clearance and endorsements.
Undertakes special projects, as assigned, by the Under Secretary, Chief of Staff, Senior Advisor or other leadership staff.