Staff Assistant

University of South Florida•Tampa, FL

16h•$18 - $22•Onsite

About The Position

The Staff Assistant provides essential administrative support to the department by coordinating training, travel, and personnel processes. This role ensures employees are properly enrolled in required training courses, arranges travel logistics, and serves as a back-up resource for specialized tasks such as fingerprinting potential new hires. The Staff Assistant also provides support to the Chief Administration Staff and front office to ensure continuity of operations.

Requirements

High school diploma or equivalent
Two or more years of experience in an office or administrative support position
College or other relevant post-secondary coursework may substitute for the experience requirements on a year for year basis
Testing may be required to assess competency on word processing software
Requires a Level 2 Criminal History Background Check and Drug Screen

Nice To Haves

Experience working in law enforcement support positions

Responsibilities

Performs clerical duties to include but not limited to word processing; sorting and collating; record keeping, appointment scheduling and ordering office supplies. Assist with filing, scheduling, correspondence, and other clerical tasks as needed.
Provide coverage of the front entrance and serving as a point of contact for visitors.
Receiving incoming packages and mail and coordinating outgoing packages/mail as needed.
Provide back-up support to the Chief Administration Staff Assistant, assisting with daily administrative operations during absences, leave, or other periods.
Utilizes various software programs and databases to enter data from training records.
Assists section members with data entry, records retention, and data submission for compliance initiatives related to established standards (e.g. Commission of Florida Law Enforcement Accreditation, FDLE, and CJSTC standards) and time sensitive matters.
Maintains records and files of the unit(s) assigned.
Maintain confidentiality of personnel and agency records.
Prepares needs assessments to identify areas of improvement, efficiency, and best practices, based upon agency policy, accreditation/CJSTC standards, and state and federal law at the direction of the section supervisor.
Assists with coordination of participants in agency-wide initiatives, including in-service training, property inventory, and other initiatives; communicates with stakeholders regarding status of initiatives.
Enroll employees in training courses and maintain related records.
Coordinate and arrange travel for staff, including transportation, lodging, and expense documentation.
Assists with onboarding new personnel.
Serve as a back-up for fingerprinting prospective new hires in accordance with agency requirements.
Performs other duties as assigned in the interest of agency objectives.