Staff Assistant

Veterans Health Administration • Nashville, TN

4d • Onsite

About The Position

The incumbent serves in the capacity of Staff Assistant for TVHS Facilities Management Service, Maintenance & Operations Section for Nashville and Murfreesboro campuses. The incumbent is involved in budget costing and contracting, analysis and daily expenditures for supplies and services, administrative work methods and procedures, manpower utilization studies, information and documentation of work associated with Joint Commission accreditation, operating programs and effectiveness.

Requirements

• Must be a U.S. Citizen to apply for this job
• Must complete all required steps in the process, including an online assessment measuring critical general competencies.
• Selective Service Registration is required for males born after 12/31/1959
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process.
• Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
• Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
• May be required to serve a 1-year probationary period.
• Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-9 position you must have served 52 weeks at the GS-7.
• One year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Qualifying experience includes: project management experience with oversight of personnel, scheduling, budget, and contracting; providing administrative management to include management of daily expenditures for supplies; interpreting administration policies and implementing new policies.
• A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Nice To Haves

• Telework eligibility will be discussed during the interview process.

Responsibilities

• Involved in budget costing and contracting analysis
• Plan, coordinate, and carry out fact-finding and analysis of issues in accordance with accepted office policies, applicable precedents, organizational concepts, management theory, and occupational training
• Follows applicable regulations and instructions regarding access to computerized files, release of access codes, etc., as set out in the computer access agreement that the employee signs.
• Disburse information and/or obtain information from the various shop supervisors on tasks relating to the replacement of nonexpendable equipment, annual inventory of equipment, incentive awards, changes to standard operating procedures, etc.
• Develop routine plans or schedules using standard references and existing information.
• Identify schedule/time required, and estimate resources required.
• Manage daily expenditures for supplies and services, while following reporting controls.
• Perform administrative work to include the management of the office schedule and/or day-to-day plans.
• Maintain and serve as liaison or handle the communication with persons and/or groups within the service line at both campuses and outside of the organization.
• Develop recommendations based upon analysis of work observations, review of production records or similar documentation, and application of standard administrative guidelines.
• Protects printed and electronic files containing sensitive data in accordance with the provisions of the Privacy Act of 1974 and other applicable laws, federal regulations, VA statutes and policy, and VHA policy.
• Uses judgment in choosing, interpreting, or adapting available guidelines to specific issues or subjects studied.
• Make presentations to management on proposed solutions or recommendations.
• Skill in conducting interviews with supervisors and employees to obtain information about organizational missions, functions, and work procedures.
• Conducts personal contact with all levels of the medical center personnel.
• Determine specific steps, input required, and/or milestones based on defined objectives.
• Transfer work orders to the correct trade groups using VISTA.
• Manage time cards for department staff using VATAS.
• Apply analytical and evaluative techniques to the identification, consideration, and resolution of issues or problems of a procedural or factual nature.

Benefits

• A career with the U.S. government provides employees with a comprehensive benefits package.
• As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.
• Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level