Staff Assistant

Mass General Brigham•Boston, MA

7d•$18 - $24•Onsite

About The Position

The Staff Assistant provides routine administrative and secretarial support under moderate supervision. In the Department of Neurosurgery at Mass General Hospital, the role supports the Director and Associate Director of the Brain Tumor Immunology and Immunotherapy Laboratories, as well as lab members. The position requires discretion and judgment in organizing priorities and handling confidential information, along with knowledge of office information systems and the organization, programs, and procedures relevant to the Director’s work. The department is a multidisciplinary program focused on patient care, research, and neurosurgical services.

Requirements

High school diploma or equivalent.
Basic understanding of office procedures, including filing, copying, scanning, printing, and faxing.
Basic proficiency in Microsoft Office.
Ability to use a phone system and standard office equipment.
Ability to manage one's own time and the time of others.
Strong verbal and written communication skills.
Strong customer service and interpersonal skills.

Nice To Haves

0–1 year of administrative assistant or secretarial experience preferred.

Responsibilities

Prepare reports, meeting minutes, and correspondence.
Create and edit documents, spreadsheets, and presentations.
Manage schedules, arrange appointments and itineraries, and coordinate meetings and conference calls.
Coordinate travel and complete expense reports for the Director and Associate Director.
Answer and transfer phone calls.
Perform transcription, proofread and edit literature, and prepare departmental applications as needed.
Remain knowledgeable of business unit policies and applicable Partners guidelines.
Provide direct administrative support to the Director and Associate Director of the Brain Tumor Immunology and Immunotherapy Laboratories.
Handle correspondence and manage the Director and Associate Director’s calendars.
Handle purchasing and manage and complete invoice payments, reimbursements, and other payments as instructed.
Maintain, track, and update files, including CVs, biographical sketches, Other Support documents, and other legal and administrative documents.
Provide general administrative assistance to lab members.
Manage Insight submissions and track consulting, confidentiality, scientific advisory board, and equity agreements.
Assist with Insight submissions and tracking for IRB protocols, IACUC protocols, and SRC/trial protocol documentation.
Work with research administration to provide documents needed for grant and contract submissions.
Assist the Director and Associate Director with other tasks as needed.
Complete routine tasks under moderate supervision and handle sensitive, complex, or confidential contacts as required.