Staff Assistant

Totally Joined For Achieving Collaborative Techniques•Washington, DC

10d•Onsite

About The Position

TJFACT is seeking an experienced Staff Assistant to support the U.S. Department of State, Bureau of Consular Affairs, Passport Services (CA/PPT) in Washington, DC. This mid-level position supports the Deputy Assistant Secretary and Managing Directors responsible for Passport Services headquarters operations and its nationwide network. The role provides administrative and information-management support to advance the directorate’s mission, vision, goals, and objectives, with a critical focus on facilitating the timely flow and clearance of Department paper throughout Passport Services and Consular Affairs. The successful candidate will bring strong written and editorial skills, proficiency with Microsoft products and SharePoint, and an understanding of Department paper, clearance processes, Consular Affairs, and Passport Services operations. The position is primarily onsite at SA-17, 600 19th Street NW, Washington, DC. It is being recruited in support of a proposal effort; any offer of employment is contingent upon contract award and successful completion of all pre-employment requirements.

Requirements

Bachelor’s degree.
Minimum of two years of relevant professional experience.
Demonstrated written and editorial skills.
Proficiency with Microsoft products, including SharePoint.
Knowledge and understanding of Department paper and associated clearance processes.
Understanding of Consular Affairs and Passport Services operations.
Strong written and verbal communication, organization, coordination, and attention-to-detail skills.
Active security clearance required.

Responsibilities

Provide staff and administrative support to Passport Services senior leadership, including the Deputy Assistant Secretary and Managing Directors.
Support headquarters operations and activities associated with Passport Services’ nationwide operational network.
Facilitate the timely flow of information throughout Passport Services and Consular Affairs.
Support the preparation, coordination, review, and clearance of Department paper.
Apply written and editorial skills to Department correspondence and related materials.
Coordinate information and documentation across appropriate Passport Services and Consular Affairs stakeholders.
Use Microsoft products, including SharePoint, for documentation, collaboration, information management, and administrative activities.
Anticipate information and coordination needs in support of the directorate’s mission, goals, objectives, and leadership priorities.