STAFF ASSISTANT - 64041207
About The Position
This is a professional Staff Assistant position that provides administrative assistance to the School Based Preventative Dental Sealant program. The incumbent must have experience or willing to work with children 0-18, with primary focus on school age children 3-12 years of age, in a school setting providing support to the dental hygienists. The incumbent will report directly to the Senior Community Health Nursing Supervisor. Performance is evaluated based upon observation of work performed. Frequent communication with immediate supervisor about performance is expected and will result in a detailed performance evaluation. Access to confidential records – maintains 100% confidentiality and follows DOH policies and procedures.
Requirements
- Computer knowledge
- Ability to write
- Ability to type
- Administrative duties
- Enter data
- Ability to communicate effectively with clients, parents, school district administrators and staff, health care providers and community partners
- Ability to utilize Microsoft office programs
- Ability to document in a timely and accurate manner
- Willing to work before, during, and/or beyond normal work hours or days in the event of an emergency
- Willing to physically come into the office daily and perform field work
- Must be authorized to work in the United States without employer sponsorship
- Have a valid Florida Driver License
- Learn and communicate effectively, orally and in writing, in English
Nice To Haves
- Experience working with children 0-18, with primary focus on school age children 3-12 years of age, in a school setting providing support to the dental hygienists
Responsibilities
- Coordinate with school district staff to schedule Dental screenings and program services
- Create class schedules
- Prepare school program packets to include- letter to principals, screening forms, and schedule
- Drop off and/or pick up school program packets
- Utilize dental portals to verify dental services
- Verify program eligibility using FLMMIS/HMS
- Complete follow up calls to dental providers and families
- Document case management/follow-up calls
- Coordinate continuity of care appointments
- Work with community partners to set up follow up appointments
- Utilize MFMP to purchase program supplies and equipment
- Provide outstanding customer service to internal and external customers
- Program supply inventory and monitoring
- Update annually all working MOA’s with school district, colleges, early learning centers and other community partners as directed by program supervisor
- Archiving annual files
- Assist program supervisor with updating the hygienist protocols and submission to the state
- Assist program supervisor with dental insurance surveys and submitting to the state office
- Assist program supervisor with managing the program files to insure up to date and properly archived
- Assist with transporting program supplies and equipment, setting up program supplies/equipment at sites
- Assist dental hygienists in schools by managing daily student schedule, providing education and other duties as assigned
- Attend department/program and agency meetings
- Attend professional development trainings per grant requirements
- Comply with all DOH-Martin required annual training
- Enter and submit EARs per agency requirement
- Submit timesheets through People First- bi-weekly
- Performs other related duties as assigned in support of the agency’s vision and mission.
Benefits
- Annual and Sick Leave benefits
- Nine paid holidays and one Personal Holiday each year
- State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options
- Retirement plan options, including employer contributions
- Flexible Spending Accounts
- Tuition waivers
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
