Staff Assistant

Duke Careers•Durham, NC

2d•$20 - $31•Hybrid

About The Position

Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,500 faculty physicians and researchers, more than 1,300 students, and more than 6,000 staff, the Duke University School of Medicine along with the Duke University School of Nursing, Duke University Health System and the Private Diagnostic Clinic (PDC) comprise Duke Health. a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.

Requirements

Ability to multitask is essential to supporting various physicians and multiple needs at one time.
Maestro/Epic access and experience is preferred.
Need a candidate that is flexible with rotating days on campus and hours worked.

Responsibilities

Provide support for a busy Transplant group of physicians with varying needs (high level calendar support, travel planning and reimbursements, maintain CVs, CME credits, etc).
Scheduling of meetings, conferences, media and other speaking engagements, travel, research activities, clinical schedules.
Arranging travel for both foreign and domestic travel, coordinating out of town meetings, conferences, arranging hotels, preparing travel reimbursements, personal expense reports and third-party expenses.
Use of concur to process procurement card and out of pocket expenses processed.
Patient appointment scheduling, managing patient calls, faxing prescription refills, routing calls for patients needs to the appropriate places.
Communicating with patients when needed at physician direction.
Manage very busy schedules for faculty members who are engaged in high level activities within and outside of Duke.
Manage CVs for faculty members, manuscript preparations, screen callers for appropriate needs and maintain divisional and department policies.
Ensure that all assignments are completed in a timely manner and accurately.
Oversight of faculty discretionary spending accounts.
Monitor for accurate charges, update faculty with balances and assure that correct charges are placed on accounts.
Other duties as needed within the ID Division.