Staff Assistant (Protocol)

NATO • United States of America, Norfolk, MA

13d • Onsite

About The Position

The Protocol Branch manages all Protocol functions for HQ SACT. It plans, coordinates, and executes all Protocol aspects of VIP visits to HQ SACT and HQ SACT sponsored VIP visits. It also plans, coordinates, and executes NATO and other official ceremonies within and outside HQ SACT. The Staff Assistant assigned to the Protocol Branch is responsible for events, seminars, and conferences, and acts as a program manager for Protocol support functions, including the coordination of all arrangements for VIP visits and ceremonies.

Requirements

• Higher Secondary education and completed higher vocational training leading to a formal technical or professional certification with 3 years function related experience, OR Secondary education and completed advanced vocational training leading to a professional qualification or professional accreditation with 5 years post related experience.
• Experience in protocol, event coordination, executive support, visitor management or administrative coordination (2-3 years).
• Proven ability to work with event software (such as CVENT), Microsoft suite, and event technology.
• Proven ability of management of competing priorities in a high pace and high stress environment.
• Experience working for or with senior leaders in conduct of VIP visits, meetings and official events.
• Experience working in a multinational and multicultural environment.
• English – SLP 3322 - (Listening, Speaking, Reading and Writing).

Nice To Haves

• Experience working in a military, governmental, or international organization environment.
• French language.

Responsibilities

• Supports planning, organization and conduct of Protocol level visits, including preparing the schedule and handling all aspects of the visit such as welcome at airports, transportation, security, accommodation, escort officers, luncheons, and spouse programs.
• Advises on matters related to customs and regulations governing diplomatic formality, precedence, and etiquette.
• Acts as Project Officer, responsible for planning, organizing, and conducting events/ceremonies, including coordinating logistic aspects such as transportation, accommodation, refreshments, band support, and security.
• Supports the coordination of Visits and other Protocol events and assists in managing the HQ Visits and Events Calendar.
• Supports HQ SACT Protocol events conducted within and beyond NATO boundaries.
• Coordinates the training within the Branch.
• Coordinates and conducts HQ SACT Newcomers Briefings.
• Supports the maintenance of the Protocol web-page and the historical DV Database.

Benefits

• Contract in accordance with the NATO Civilian Personnel Regulations for serving NATO International Civilian staff.
• Three year definite duration contract for newly recruited staff.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED