Staff Assistant III

Utah State University•Logan, UT

11d•Onsite

About The Position

The University Honors Program (UHP) at Utah State University (USU) is seeking an experienced and highly professional Staff Assistant III to provide high-level administrative and operational support. This role is crucial for a growing, nationally recognized program that is integral to USU’s academic mission. The position will offer executive support to the Executive Director, manage daily office operations, coordinate events and programming, handle communications, and provide services to students and faculty. The ideal candidate will possess exceptional organizational skills, sound judgment, attention to detail, and the ability to independently manage complex administrative tasks. This role requires collaboration with various stakeholders to advance the program’s long-term initiatives. We are looking for a detail-oriented, efficient, and articulate professional who is passionate about supporting meaningful programs, improving processes, and creating positive experiences for students and campus partners. Strong administrative experience, excellent communication and organizational skills, the ability to manage multiple priorities, and a commitment to providing thoughtful, reliable, and professional service in a dynamic academic environment are essential.

Requirements

Four years of related office administrative experience; OR an associate degree/technical training plus two years of office-related experience; OR a bachelor’s degree is required.
Excellent organization, time management, and attention to detail
Advanced written and verbal communication skills
Excellent customer service and interpersonal skills
Ability to handle confidential information with discretion
Proficiency with computers and standard office software, technology, and equipment
Creative problem-solving and critical thinking skills
Ability to work without supervision

Nice To Haves

Advanced proficiency with Microsoft Office applications, particularly Excel
Experience in budgeting and/or accounting
Experience working in higher education, preferably with high-achieving students
Experience with USU systems, including Banner and Canvas
Experience with USU and UHP policies and procedures

Responsibilities

Manage and organize daily office operations, including phones, correspondence and mail, records, databases, filing systems (Box), and office processes.
Provide administrative support to the Executive Director, including calendar management, scheduling, travel coordination, and meeting logistics.
Coordinate UHP events and other programming, meetings, office inventory, equipment, facilities, and purchasing.
Greet and direct visitors, representing the program in a positive, professional manner.
Identify opportunities to improve office processes and efficiency.
Serve as primary point of contact for students, faculty, staff, other departments, and various stakeholders with highly varied and complex questions and/or problems concerning the activities and operations of the UHP.
Draft, edit, and distribute correspondence, reports, newsletters, presentations, and marketing materials.
Maintain and update the UHP website and other communications.
Coordinate with campus partners to support program operations and initiatives.
Assist students, parents, faculty, and the public with admissions, curriculum, events, policies, and program information.
Support UHP recruiting activities, student ambassador programs, orientation, and Honors Connections events.
Coordinate admissions communications and maintain student records and databases.
Assist with student employee training and the processing of research, travel, and professional development funding requests.
Participate in professional development, including courses, training, conference travel, or other appropriate forms of professional development.