Staff Assistant III (Administrative Assistant)

Harvard University • Boston, MA

21d • Onsite

About The Position

Seeking a highly organized, proactive Administrative Assistant to provide day-to-day administrative, scheduling, and communications support. The ideal candidate is detail-oriented, professional, and can manage multiple priorities in a fast-paced clinical and academic environment. This role involves regular interaction with clinical staff, research staff, and institutional partners, and requires exceptional communication skills and discretion. This position has a term appointment of one year from date of hire with the possibility of extension.

Requirements

• 3+ years of relevant experience is required; a combination of education and experience may be considered.
• Proficiency with Microsoft Office
• Strong problem solving skills with meticulous attention to detail
• Strong communication skills
• Work independently with minimal supervision
• Handle complex and confidential information with discretion
• Highly organized, creative, motivated, and passionate about achieving results
• Excellent interpersonal skills and can work well with others

Nice To Haves

• Associate or bachelor’s Degree preferred

Responsibilities

• Manage Dr. Mahalingaiah’s calendar, including scheduling and coordinating meetings, conferences, and travel arrangements (including booking flights and hotel reservations)
• Prepare, process, and reconcile corporate card expenses and reimbursements in compliance with University and sponsor policy; serving as the team's subject-matter resource on Harvard travel and reimbursement/Concur policy
• Serve as primary administrative point of contact for students, collaborators, and institutional offices via phone, email, and in-person communication
• Draft, proofread, and format professional correspondence, emails, letters, and reports
• Assist with research- and academic-related administrative tasks (e.g., scheduling meetings, helping coordinate events, preparing CV or biosketch updates, etc.), as directed
• Other duties as assigned

Benefits

• Generous paid time off including parental leave
• Medical, dental, and vision health insurance coverage starting on day one
• Retirement plans with university contributions
• Wellbeing and mental health resources
• Support for families and caregivers
• Professional development opportunities including tuition assistance and reimbursement
• Commuter benefits, discounts and campus perks

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree