Staff Assistant II (Hybrid)

American Medical Association

14d•$25 - $33•Hybrid

About The Position

The American Medical Association (AMA) is the nation's largest professional Association of physicians and a non-profit organization. We are a unifying voice and powerful ally for America's physicians, the patients they care for, and the promise of a healthier nation. To be part of the AMA is to be part of our Mission to promote the art and science of medicine and the betterment of public health. At AMA, our mission to improve the health of the nation starts with our people. We foster an inclusive, people-first culture where every employee is empowered to perform at their best. Together, we advance meaningful change in health care and the communities we serve. We encourage and support professional development for our employees, and we are dedicated to social responsibility. We invite you to learn more about us and we look forward to getting to know you. We have an opportunity at our corporate offices in Washington D.C. for a Staff Assistant II (Hybrid) on our Advocacy team. This is a hybrid position reporting into our Washington, DC office, requiring 3 days a week in the office. 25 Massachusetts Avenue, NW, Washington, DC 20001-7400 USA This role will provide general administrative support and assistance to the Office of the Vice President, three Divisions, and Accounting of the Political Affairs team in Advocacy.

Requirements

High school diploma required; Bachelor’s degree preferred
Minimum 2+ years’ experience of administrative or related work experience required
Strong communication skills required including both verbal and written; able to proof documents
Meeting planning and coordinating experience/skills required
Understanding of business methods and administrative systems including budgets
Proficiency in Windows 10 and Office 365 required. including Teams and Zoom is required
Demonstrated ability to work in a team setting as well as independently
Demonstrated ability to exercise confidentiality and discretion
Good attention to detail while working under pressure

Responsibilities

Performs routine general administrative functions for the Advocacy team as need
Maintains AMPAC Board and Federation contact lists and responsible for uploading email lists
Responsible for ordering supplies and maintaining supply/copy room
Maintain the Division calendar for travel and in-house meetings, and administrative deadlines
Schedules conference calls and helps with meeting planning; assembles and distributes departmental materials via mail and/or e-mail
Screen phone calls and provides telephone support for the office of the Vice President, directors and staff; assists with needed phone coverage during lunch breaks, sick days, and vacation days
Produces a variety of materials including spreadsheets, presentations, correspondence, agendas, and reports.
Edits materials correcting errors in spelling, punctuation, and grammar
Drafts Board timelines with supervisor and prepares AMPAC Board materials for board meetings, including the production and shipping/mailing of materials
Assists with some communication to the Federation and updates State Medical Society and PAC Roster and distributes on a regular basis
Provides AMPAC Membership processing support as needed, including inputting information into the Aristotle membership system for AMPAC’s gift fulfillment and assists with RSVP’s for AMPAC events
Assists Manager of Political Education Programs with assembling materials for programs and contacting program participants as needed
Assists accounting with preparation and mailing of campaign contribution checks
Assists Manager of Political Education Programs with assembling materials for programs and contacting program participants as needed
May include other responsibilities as assigned