Staff Administrative Assistant 2

Haley & Aldrich, Inc.•Buckingham, PA

12d•Onsite

About The Position

Haley & Aldrich is seeking a Staff Administrative Assistant 2 to join their diverse and talented team. This is a part-time position (approximately 20 hours per week) located in their Holicong, PA office. The role offers the opportunity to be part of an exciting, growing office and a valued member of a nationwide administrative team. Haley & Aldrich is a dynamic company that values and supports internal growth and development, aiming to build a world where communities embrace change as an opportunity to enhance safety, well-being, and quality of life.

Requirements

Minimum of 2 years of corporate work experience.
Strong attention to detail to deliver high quality work products that meet document standards.
Able to respond promptly and effectively to external and internal clients and efficiently manage time to prioritize tasks.
Excellent verbal and written (grammar, punctuation, etc.) communication skills and exceptional interpersonal skills.
Must be proficient with all Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat Pro XI.
Must possess intermediate skills with SharePoint and MS Project.
Familiarity with operating standard office equipment (phones, copier, printers, fax, LCD projector, etc.).
Familiarity with email & manipulation of files: attachments, CD versions, document management, etc.
Proven track record of executive support with the needs – confidentiality.

Nice To Haves

Demonstrate professionalism and possess the ability to work under pressure and changing priorities; be deadline and detail oriented and have a positive “can do” attitude.

Responsibilities

Act as the “face of the company” by performing front desk/receptionist duties to include greeting all visitors upon arrival and notifying staff; answer main office phone and route calls with high accuracy in a manner that demonstrates culture, values, image, and client service expectations.
Perform general office managerial duties in a professional manner, including front desk administration tasks, maintaining office equipment to enable production of high-quality client deliverables on-time, and maintaining all common areas, including the front lobby, reception, kitchen/break areas conference rooms.
Route incoming packages and supplies to the appropriate work group.
Deliver administrative support in the areas of creating, editing, and producing hard copy documents and electronic deliverables, with emphasis on providing quality control by reviewing documents for adherence to document standards and for overall grammatical correctness and consistency.
Schedule, coordinate, and support on- or off-site conferences, meetings, teleconferences, and MS Teams meetings. This includes, but not limited to, interaction with catering companies and setting up laptops and projection equipment.
Act as building facilities liaison when any issues arise.
Successfully take direction and manage multiple priorities with ease.
Perform other tasks as requested.