Staff Admin I

University of Rochester • City of Rochester, NY

4d • $25 - $35 • Onsite

About The Position

This position serves as the Staff Administrator to the Chair, Program Administrator, Faculty, and Administrators in the Department of Neurosurgery. With minimal direction and latitude for independent judgment, performs routine and non-routine duties requiring high-level and advanced administrative and management skills. This position deals with highly confidential information and must be able to work with limited supervision and exercise independent judgment.

Requirements

• Bachelor’s degree required
• One year of related work experience or equivalent combination of education and experience required.
• Strong interpersonal, organizational, communication (including written communication), management, multi-tasking, and leadership skills required.
• Proficiency in HR software and Microsoft Office Suite required.

Nice To Haves

• Strong attention to detail preferred

Responsibilities

• Responsible for HR related items in collaboration with UR employment office and the department’s HR Business Partner.
• Supports the faculty and staff recruitment and hiring process, including administrative paperwork for new hires, promotions, extra compensation, salary changes, pay distribution updates, and faculty forms.
• Screens incoming applicants for vacant positions within the department.
• Acts as the liaison between the Department and the central credentialing office to facilitate the credentialing process for medical staff, including all regional locations.
• Conducts provider enrollment and recertification activities for payers, including Worker’s Compensation.
• Updates and attests Council for Affordable Quality Healthcare, Inc. (CAQH) NYS provider profiles.
• Ensures the faculty comply with ongoing requirements to obtain physicals, PPDs, maintenance of license and certificates, mandatory training required for continued medical staff privileges, and other requirements.
• Schedules and coordinates recruitment of faculty, advanced practice providers, postdoctoral fellows, etc., under the direction of the Chair and Program Administrator, including composing ads for posting of positions in national journals, national websites, and acts as liaison with recruiters and candidates.
• Responsible for compiling itineraries involving multiple Departments and Campuses, including travel arrangements, scheduling interviews, lodgings, and meals for candidates and visiting faculty.
• Escorting candidates to various interviews on-campus and occasionally off-site meetings.
• Onboarding of new providers through the creation of a checklist customized to our department, outlining requirements, timeframe, responsible party, specific contact information, and website links for additional information.
• Develops, analyzes, summarizes, and distributes reports for the Chair and Program Administrator to track medical staff appointments, reappointments, and promotions (both local and regional).
• Creates and maintains a database to automate the credentialing and medical staff processes for the department.
• Coordinates with the Sovie Center to process applications and new hire credentialing forms for Advanced Practice Practitioners; coordinates orientation and onboarding schedules and enrolls providers with payers.
• Tracks and approves time for staff and submits information to payroll in a timely manner.
• Manages and maintains department employment records and runs, analyzes, and summarizes reports.
• Maintains knowledge of legal requirements and government reporting regulations for employment.
• Provides administrative support to the Chair, Program Administrator, and Faculty. Responsibilities include managing and prioritizing a calendar of appointments, composing documents, answering, screening, and routing phone calls, scanning documents, etc.
• Assist the Director and Residency Program Administrator with residency education support, fellowships and medical student education with onboarding and supporting medical students with their rotation through the department and assisting with summer fellowship program.
• Other duties as specified/ assigned.

Benefits

• The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level