Admin I - Community Services

Lifetime Assistance•Rochester, NY

1d•Onsite

About The Position

Lifetime Assistance – Admin I – Community Services Make an Impact. Create Joy. Shape the Future. At Lifetime Assistance, our mission is to foster independence, dignity, and respect for individuals with intellectual and developmental disabilities. Working with us goes beyond just a job—it’s a chance to transform lives, including your own.

Requirements

Minimum two (2) years of administrative or secretarial experience.
Proficiency with Microsoft Office Suite.
Strong organizational, communication, and customer service skills.
Ability to multitask while maintaining accuracy and confidentiality.
Professional demeanor and excellent interpersonal skills.
Ability to occasionally lift up to 35 pounds.

Nice To Haves

Associate degree preferred.

Responsibilities

Provide administrative and clerical support to Community Services leadership and staff.
Prepare reports, correspondence, schedules, meeting agendas, and departmental documents.
Assist with tracking staff training and maintaining department records.
Maintain accurate electronic and paper records.
Distribute service plans and program documentation.
Ensure documentation is organized and maintained according to agency standards.
Answer telephones and greet visitors professionally.
Coordinate office supplies, purchase orders, invoices, and deliveries.
Assist with meeting coordination and office organization.
Serve as a professional point of contact for staff, families, providers, and visitors.
Support communication between departments and community partners.
Promote excellent customer service and maintain confidentiality.