Staff Account

Foreword Companies•Gallatin, TN

10d

About The Position

The Staff Accountant manages the Company's full-cycle Accounts Payable process, maintains accurate accounting records, and builds strong relationships with vendors and internal stakeholders. The role is the primary point of contact for Accounts Payable activities, intercompany transactions, and related account reconciliations across multiple entities. The position requires extensive Accounts Payable experience, a strong understanding of intercompany accounting, and hands-on QuickBooks experience.

Requirements

Minimum 3–5 years of accounting experience.
Minimum 3 years of hands-on Accounts Payable experience.
QuickBooks experience is required; strong working knowledge of QuickBooks Online and/or QuickBooks Enterprise is specified.
Extensive knowledge of Accounts Payable processes and best practices.
Strong understanding of intercompany accounting and reconciliations.
Experience managing high-volume invoice processing and vendor payments.
Excellent attention to detail, organizational skills, and time management skills.
Strong analytical and problem-solving abilities.
Understanding of Generally Accepted Accounting Principles (GAAP).
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Strong verbal and written communication skills.
Advanced proficiency in Microsoft Excel.
Experience supporting multiple legal entities or operating companies.
Experience with monthly intercompany reconciliations and consolidating activity across entities.

Nice To Haves

Experience in manufacturing, distribution, construction, or multi-entity environments.
Prior involvement in accounting process improvement initiatives.
Significant experience with intercompany accounting.
Experience with accounting system integrations and Accounts Payable automation tools.
Bachelor's degree in Accounting, Finance, or a related field.

Responsibilities

Manage the full Accounts Payable cycle, including invoice receipt, coding, approval routing, payment processing, and vendor communications.
Review and code vendor invoices to appropriate general ledger accounts and cost centers.
Process weekly ACH, wire, and check payments in accordance with Company policies and internal controls.
Reconcile vendor statements and resolve discrepancies in a timely manner.
Maintain vendor master records and manage vendor onboarding documentation.
Serve as the primary accounting contact for Accounts Payable inquiries from vendors and internal departments.
Record, reconcile, and monitor intercompany transactions between related entities.
Prepare and reconcile intercompany balances monthly and ensure timely settlement of intercompany accounts.
Assist with month-end and year-end closing activities, including accruals and account reconciliations.
Reconcile Accounts Payable, accrued liabilities, credit card accounts, and other assigned balance sheet accounts.
Assist in preparing monthly financial statements and supporting schedules.
Support annual audits by preparing schedules and providing requested documentation.
Assist with sales tax and other compliance reporting as needed.
Identify opportunities to improve Accounts Payable processes, workflows, and internal controls.
Maintain a strong understanding of accounting systems and integrations that impact financial reporting.
Perform other related duties as assigned.