Staff Accountant

PREMIUM LOAVES•Normal, IL

24d•$50,000 - $60,000•Onsite

About The Position

At Premium Loaves, we move fast, execute flawlessly, and take care of our people — just like we do our sandwiches. We’re looking for a Staff Accountant to help ensure invoices are processed quickly, payments are made on time, and our vendors are taken care of without missing a beat. You’ll be the go-to resource for all things AP — handling invoices from receipt through payment, maintaining accurate vendor records, resolving discrepancies, and supporting month-end close activities. You’ll also play a key role in strengthening systems and streamlining processes as we continue to grow. We’re looking for someone who is detail-oriented, deadline-driven, thrives in a collaborative, fast-paced environment, and is eager to learn, grow, and make an impact.

Requirements

High school diploma or equivalent required
2–5+ years of accounting or accounts payable experience, preferably in a multi-location or high-volume environment is preferred

Nice To Haves

Degree in Accounting or related field is preferred
Strong understanding of general ledger accounting and accrual-based accounting principles.
Experience with ERP systems (e.g., Sage Intacct, NetSuite, SAP, or similar).
High attention to detail with strong organizational and problem-solving skills.
Advanced Excel skills and ability to analyze large data sets.
Strong communication skills with a customer-service mindset for vendor and internal relationship management.
Ability to manage competing priorities and meet deadlines in a fast-paced environment.

Responsibilities

Review, verify, and process high volumes of vendor invoices for accuracy, proper GL coding, and compliance with company policies.
Maintain vendor master records, including onboarding, W-9 collection, payment terms, and banking information.
Serve as primary point of contact for vendor inquiries, resolving payment discrepancies and maintaining strong vendor relationships.
Reconcile vendor statements and investigate outstanding balances or discrepancies to ensure accurate reporting.
Prepare and process weekly payment runs, including ACH, wire, and check payments.
Monitor AP aging and partner with internal stakeholders to resolve overdue or disputed items.
Ensure proper expense classification and assist with month-end accruals related to accounts payable activity.
Support month-end and year-end close processes, including account reconciliations and preparation of journal entries.
Assist with 1099 preparation and annual vendor compliance reporting.
Partner cross-functionally with operations and department leaders to improve invoice workflows, approvals, and spending visibility.
Maintain supporting documentation and ensure compliance with internal controls, audit requirements, and accounting policies.
Assist with implementation, optimization, and maintenance of ERP/AP automation systems and process improvements.
Identify opportunities to streamline AP processes and improve efficiency, accuracy, and internal controls.
Provide support for external audits, tax requests, and ad hoc accounting projects as needed.
Performs other duties as assigned