Staff Accountant

San Francisco Bay University • Fremont, CA

4h • Onsite

About The Position

San Francisco Bay University (SFBU), a nonprofit, WASC-accredited, university situated in the heart of Silicon Valley in Fremont, California, seeks an innovative and experienced Temporary Staff Accountant. SFBU’s mission is to offer inclusive, innovative, and inspirational education for lifelong careers and our vision is to set the standard as a national model of higher education in service of the common good. At SFBU, students come first. We prioritize students’ needs by fostering personal engagement among students, faculty, and staff. We are committed to providing affordable quality education with a deep commitment to diversity, equity, inclusion, and social justice. We encourage you to learn more about SFBU by reviewing our strategic plan at https://www.sfbu.edu/strategic-plan . The Staff Accountant is a key member of the Finance team at San Francisco Bay University (SFBU), responsible for supporting the day-to-day accounting operations and ensuring accurate financial reporting. This role handles full-cycle accounts payable, reconciliations, budgeting support, and general ledger maintenance, while assisting with audits and compliance filings. The ideal candidate is detail-oriented, highly organized, and capable of working independently in a fast-paced, mission-driven environment. This position is a fully onsite, exempt/ salaried, fixed term position, at our Fremont, CA campus and plays an integral role in maintaining financial integrity in support of SFBU’s academic and operational goals. This position is designed for an early-career accounting professional seeking hands-on experience in financial reporting, month-end close, budgeting, audit support, and higher education finance operations.

Requirements

• Bachelor’s degree in Accounting, Finance, or a related field
• 0–2 years of accounting, finance, bookkeeping, or related experience, including internships.
• Foundational understanding of GAAP and core accounting principles
• Advanced proficiency in Microsoft Excel, including pivot tables, VLOOKUPs, and complex formulas
• Experience utilizing accounting software such as QuickBooks, Sage Intacct, NetSuite, Workday, Banner, or comparable ERP systems
• Familiarity with corporate card management and reconciliation platforms like Brex
• Exceptional attention to detail paired with strong analytical and organizational skills
• Capacity to manage sensitive information with the highest level of discretion and professionalism
• Strong written and oral communication capabilities

Nice To Haves

• Prior experience within higher education, nonprofit, or governmental accounting sectors
• Knowledge of fund accounting or grant-related financial principles
• Direct experience with Sage Intacct features such as dimensions, SmartRules, or integrations
• Proven success in reconciling corporate card transactions via Brex or similar systems
• CPA candidate or intent to work toward licensure
• Familiarity with Title IV federal financial aid regulations is highly desirable
• Experience with Brex, Ramp, Concur, Expensify, or similar expense management platforms.

Responsibilities

• Process and record journal entries in accordance with GAAP and university policies
• Reconcile general ledger accounts, bank statements, and subsidiary ledgers on a monthly basis
• Assist with month-end and year-end close procedures, ensuring timely and accurate completion
• Maintain and update fixed asset schedules, including depreciation calculations
• Support the preparation of financial statements and management reports
• Prepare audit schedules and supporting documentation for annual financial audits and compliance reviews.
• Reconcile Brex corporate card transactions, review employee submissions, and ensure proper coding in Sage Intacct
• Process vendor invoices, employee expense reimbursements, and check requests in a timely manner
• Assist with student billing, tuition revenue recognition, and accounts receivable collections
• Monitor aging reports and follow up on outstanding balances
• Assist in the annual budget preparation process, including data gathering and variance analysis
• Prepare ad hoc financial analyses and reports as requested by the Controller or senior leadership
• Identify and communicate discrepancies or unusual trends in financial data
• Participate in process improvement initiatives to enhance efficiency and internal controls
• Perform other duties as assigned by the Controller
• Support compliance with internal controls, accounting policies, and university financial procedures.

Benefits

• Exempt/ salaried

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level