Staff Accountant

Forsyth Dental Infirmary for Children • Smerville, MA

6d

About The Position

The Staff Accountant supports the ADA Forsyth Institute’s day-to-day accounting operations, including general ledger activities, accounts payable, accounts receivable, and month-end closing. The position contributes to accurate and timely financial reporting and maintains financial records in accordance with GAAP. The role also supports audits, internal controls, accounting procedures, and process improvements. The Institute describes a collaborative work environment and an opportunity to contribute to its public health mission.

Requirements

• Associate's or bachelor's degree in Accounting, Finance, or a related field, or an equivalent combination of education and experience.
• At least 2–3 years of accounting experience, including journal entries, account reconciliations, and accounts payable/receivable.
• Working knowledge of GAAP and general accounting principles.
• Experience supporting month-end closing activities.
• Strong Microsoft Excel skills, including pivot tables, lookup functions, and formulas.
• Strong organizational skills and excellent attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Strong communication and interpersonal skills.

Nice To Haves

• Experience in nonprofit, higher education, or research institution accounting.
• Familiarity with federal grant accounting, particularly NIH funding and Uniform Guidance (2 CFR 200).
• Experience with NetSuite or a similar accounting system.
• Experience with expense management and accounts payable automation systems.

Responsibilities

• Prepare and post journal entries, including accruals, prepaid expenses, depreciation, and reclassifications.
• Prepare monthly balance sheet reconciliations and research and resolve discrepancies.
• Allocate expenses across departments, grants, and cost centers.
• Assist with month-end and year-end closing activities.
• Maintain accurate financial records in accordance with GAAP.
• Review and process vendor invoices, check requests, and employee expense reimbursements.
• Verify account coding, approvals, and supporting documentation.
• Maintain vendor records, including W-9 forms.
• Respond to vendor inquiries and reconcile vendor statements.
• Assist with annual 1099 reporting.
• Prepare and issue invoices for grants, contracts, and services.
• Record and apply cash receipts and deposits.
• Monitor outstanding receivables and follow up on past-due balances.
• Reconcile accounts receivable balances to the general ledger.
• Assist with annual financial audits, Uniform Guidance audits, and Form 990 preparation.
• Support the maintenance of internal controls and accounting procedures.
• Identify opportunities to improve accounting processes and efficiencies.
• Assist with special projects and other accounting responsibilities as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree