Staff Accountant

Celtic Chicago Inc • Park Ridge, IL

2d • Hybrid

About The Position

We are seeking a detail-oriented and deadline-driven Staff Accountant to join our team. The ideal candidate will have 3-5 years of relevant accounting or financial management experience and a strong understanding of GAAP principles. This role involves managing client billing, maintaining client budgets, and collaborating with accounting staff on daily operations. You will also be responsible for credit card and expense report reconciliations, auditing purchase orders, and assisting with collections. A key aspect of this role is establishing and maintaining standard operating procedures to ensure accuracy and efficiency. We are looking for a professional who can demonstrate proactive communication and client service, contributing to departmental profitability.

Requirements

• Bachelor’s degree in accounting, finance, or related field.
• 3–5 years of relevant accounting or financial management experience.
• Proficiency in QuickBooks, Excel, and Workamajig preferred.
• Strong understanding of GAAP principles, budgeting, and cash flow management.
• Excellent verbal and written communication skills.
• Detail-oriented, deadline-driven, and adept at managing multiple client budgets simultaneously.

Nice To Haves

• Proficiency in QuickBooks, Excel, and Workamajig

Responsibilities

• Run monthly client billing worksheets for review by account executives.
• Generate invoices to clients monthly via email.
• Follow up with agency/client requests regarding invoicing.
• Close jobs and audit time sheets.
• Maintain client budgets and ensure they are current based on their billing cycle.
• Work with accounting staff on day-to-day accounts payables, accounts receivables, and account reconciliations.
• Review daily credit card charges, confirm receipts and approvals.
• Audit expense reports and charge back applicable expenses to clients via billing.
• Update and audit purchase orders and contact clients as needed.
• Ensure current W-9s are on file for all vendors.
• Assist in collections using A/R aging report.
• Establish and maintain standard operating procedures to ensure separation of functions, systems of checks and balances, and information accuracy.
• Conduct regular audits of expense coding, invoicing, and past due accounts.
• Maintain consistency across clients while supporting the unique needs of each client and association.
• Uphold Celtic Chicago’s culture of excellence, accountability, and partnership.
• Demonstrate proactive communication and client service in all interactions.
• Contribute to departmental profitability through efficiency, quality, and client satisfaction.

Benefits

• Hybrid work schedule-2 days in our Park Ridge office, 3 days remote
• Health, dental, vision, disability, life insurances.
• 401K plan with generous company match
• Paid vacation, paid holidays
• Summer hours

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level