Staff Accountant

ImpactAssets• ,

11d•$75,000 - $85,000•Remote

About The Position

The Staff Accountant plays a pivotal role within our Finance Department by providing accounting and record-keeping support. The primary role of this position is to apply accounting principles and standards related to complex transactions; prepare and analyze financial information accurately and with timeliness; and apply best practices, always seeking efficiencies and effectiveness. The Staff Accountant role is a full time, remote position and can work from anywhere in the US with work hours aligning with Eastern Standard Time (9-5:30 with some flexibility). As a remote, people-first culture, we care deeply about our team members’ connections to one another and as such, travel 2-3 times per year to company events will be required.

Requirements

Minimum of 3 years of experience working in accounting and bachelor’s degree in accounting, finance, or a related field; or equivalent combination of education and experience
Experience using Sage Intacct, or similar web-based accounting system required
Strong Excel skills required; ability to interface with various technology systems such as Teams, Office 365, Asana, Box, and Claude
Highly attuned skills, attention to detail and professional demeanor
Strong verbal and written communication a must
Can-do spirit willing to do what's right and needed to get the job done
Genuine curiosity and enthusiasm for process improvement, paired with sound accounting judgment
Prudent and thoughtful in adopting new technology and AI tools to improve accuracy and efficiency, with a willingness to learn as tools and systems evolve
Flexibility and experience working in a virtual team environment
Ability to work independently and prioritize competing demands and deadlines

Nice To Haves

Experience working in a non-profit and/or investment organization strongly preferred
Experience using Expensify, Ramp, or similar web-based expense management application preferred
Experience participating in systems integrations or other technology/process improvement projects a strong plus
Demonstrated experience identifying and supporting process or systems improvements within an accounting or finance function preferred
Cowork experience preferred
Knowledge, passion for using investing as a means by which to engender social or environmental impact

Responsibilities

Prepare monthly bank reconciliations for all corporate bank accounts. Investigate and resolve reconciling items
Record outgoing investment wires and corporate ACH disbursements in the general ledger.
Update fixed asset schedules for additions and disposals, record depreciation expense, and reconcile fixed asset and accumulated depreciation accounts
Prepare month-end journal entries for payroll, 401k, HSA, FSA and other employee benefits
Code corporate credit card activity into the general ledger, and reconcile activity to monthly statement
Prepare monthly reconciliation binder, roll forward reconciliation schedules, and maintain supporting documentation for reconciliations
Download daily cash activity from banking website(s). Monitor and resolve ACH returns or wire rejections
Facilitate outgoing electronic transfers, including investment wires, and corporate ACH disbursements
Research questions or statuses of cash transactions and escalate to corporate bank representatives as needed
Prepare internal bank transfers as needed, record transfers into accounting system
Manage Positive Pay exception items, stop payments, voided checks, ACH exceptions, and wire trace requests
Manage and organize the AP email inbox; collaborate with internal staff and external vendors as needed to acquire proper and complete approvals for payments
Lead the weekly AP disbursement process, including coding and inputting complete and approved invoices into the accounting system
Manage W-9/W-8BEN collection and bank detail updates and prepare new vendor setup requests for approval. Ensure vendor documents and files are organized, complete, and up to date
Manage donor advised fund (DAF) contracts, payment schedules, and contract renewals
Prepare AP Positive Pay files and upload to online banking site
Prepare AP ACH payment batches and wire requests for review and approval
Lead annual 1099 reporting process
Respond to staff and vendor inquiries regarding AP invoices and disbursements
Assist with interim and year-end audit schedule requests
Assist with annual tax (Form 990, 990-T, and 1120) schedule requests
Prepare requested analyses and forecasts to assist in the annual budget process
Facilitate outgoing wires for grant disbursements
Generate Positive Pay file from DAF administration system, upload via online banking
Review and respond to staff and grantee inquiries regarding grant disbursements
Document existing processes and procedures
Identify internal control weaknesses, and propose and communicate remedial changes leading to effectiveness and efficiencies
Identify automation opportunities
Serve as back-up for receiving and routing physical mail and processing remote check deposits (location dependent)
Perform additional responsibilities aligned with the scope of the role