Staff Accountant

Abstrakt Marketing Group LLC • Medley, FL

15h • $75,000 - $85,000 • Onsite

About The Position

The Staff Accountant is responsible for managing accounting functions related to the Mechanical Service Department, including service revenue recognition, job costing, accounts receivable, accounts payable support, payroll allocations, inventory tracking, and month-end close. This role ensures accurate financial reporting for service operations, supports management with performance analysis, and maintains compliance with internal controls and accounting standards.

Requirements

• Accounting functions related to the Mechanical Service Department
• Service revenue recognition
• Job costing
• Accounts receivable
• Accounts payable support
• Payroll allocations
• Inventory tracking
• Month-end close
• Accurate financial reporting for service operations
• Performance analysis support
• Compliance with internal controls and accounting standards
• Generate and send customer invoices
• Record and reconcile incoming payments
• Monitor aging reports and follow up on past-due accounts
• Resolve billing disputes and discrepancies
• Maintain accurate customer account records and credit limits
• Receive, verify, code, and enter vendor invoices and credit card receipts
• Match invoices to purchase orders and receipts
• Process payments
• Maintain accurate payment records
• Reconcile vendor statements and resolve discrepancies
• Track early payment discounts and payment terms
• Maintain vendor records
• Reconcile credit card accounts monthly
• Complete 1099 reporting
• Collaborate with Project Management Team
• Issue commitment agreements
• Set up vendor and subcontractor compliance items
• Review, code, input, and ensure proper approval of subcontractor and supplier invoices
• Complete monthly cost-to-billing reconciliations
• Address billing and cost variances
• Prepare and submit monthly progress billings
• Track change orders
• Coordinate with project managers on project costs, billing status, and profitability
• Collect and track Notices to Owner, lien releases, and sworn statements
• Review weekly timesheets
• Collect, review, and code employee reimbursements
• Support certified payroll and prevailing wage reporting
• Maintain the general ledger
• Track and record fixed assets and depreciation
• Assist with basic financial reporting
• Maintain organized financial files and documentation for audits

Responsibilities

• Generate and send customer invoices
• Record and reconcile incoming payments, including checks, ACH, credit cards, and cash
• Monitor aging reports and follow up on past-due accounts
• Resolve billing disputes and discrepancies with customers
• Maintain accurate customer account records and credit limits
• Receive, verify, code, and enter vendor invoices and credit card receipts into accounting software
• Match invoices to purchase orders and receipts, including three-way matching where applicable
• Process payments via check, ACH, and credit card
• Maintain accurate payment records
• Reconcile vendor statements and resolve discrepancies
• Track early payment discounts and payment terms
• Maintain vendor records, including W-9s and contact information
• Reconcile credit card accounts monthly
• Complete 1099 reporting
• Collaborate with the Project Management Team to issue commitment agreements and ensure all required documents are fully executed
• Set up vendor and subcontractor compliance items and request renewals as needed
• Review, code, input, and ensure proper approval of subcontractor and supplier invoices
• Complete monthly cost-to-billing reconciliations to identify underbillings or overbillings
• Work with the Project Management Team to address billing and cost variances
• Prepare and submit monthly progress billings in accordance with contract requirements
• Track change orders and ensure they are reflected in budgets and billings
• Coordinate with project managers on project costs, billing status, and profitability
• Collect and track Notices to Owner, lien releases, and sworn statements
• Review weekly timesheets and confirm proper approvals are documented
• Collect, review, and code employee reimbursements for Payroll Department processing
• Support certified payroll and prevailing wage reporting
• Maintain the general ledger by posting and classifying transactions
• Track and record fixed assets and depreciation
• Assist with basic financial reporting, including profit and loss statements, balance sheets, and cash flow reports
• Maintain organized financial files and documentation for audits

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed