Staff Accountant

D & H Industries Inc•Oconomowoc, WI

About The Position

The Staff Accountant manages daily transactional accounting operations, processing vendor invoices and payments (Accounts Payable) alongside customer billing, cash application, and collections (Accounts Receivable). Operating in a manufacturing environment, this role processes core transaction cycles, works closely with internal operational departments to handle paperwork, and directly assists the accounting leadership team with cash reconciliation, general accounting tasks, and foundational financial reporting. The position reports directly to the Controller.

Requirements

Requires minimum 2-year Accounting degree.
Prior hands-on experience handling standard transaction-heavy AP/AR duties or general bookkeeping preferred.
Foundational understanding of General Ledger accounting practices, with some exposure to or basic awareness of manufacturing inventory flow and costing concepts.
Demonstrated ability to work with minimal information/direction and gather information and knowledge to build a case (High initiative).
Excellent verbal and written communication skills to collaborate effectively across Accounting, Purchasing, Operations and Customer Service.
Strong analytical skills with a deadline orientation and strong attention to detail.
Strong Excel skills, preferably at an advanced level (pivot tables, V Look-up, What If statements, etc.).
Working knowledge of other Microsoft Office applications.

Nice To Haves

Experience in Epicor ERP or any other ERP System is preferred, but will train the right candidate.

Responsibilities

Enter all standard and online accounts payable invoices into the Epicor ERP system.
Set up and process weekly ACH payments and monthly check runs.
Relay specific open invoices and payment items to the Controller for review before finalizing disbursements.
Ensure proper management "sign-off" for Repair & Maintenance (RMO) non-PO items, and verify proper Sales Tax treatment (and proper documentation thereof).
Enter and reconcile company credit card transactions upon receiving the monthly statements from the Controller.
Proactively communicate with vendors regarding receipts that have not yet been invoiced, and respond to routine vendor payment inquiries.
Identify, evaluate, and optimize business workflows to enhance efficiency, quality, and performance.
Map current processes, identify bottlenecks, and implement changes.
Serve as a primary contact for customer inquiries, resolving issues and ensuring satisfaction through prompt and professional communication.
Process and enter special accounts receivable invoices into Epicor.
Apply incoming cash receipts and customer payments based on daily deposits, gathering all necessary AR remittance details directly from customers.
Actively support and assist the Assistant Controller in managing daily cash reconciliations – to the penny – across the bank accounts and the General Ledger.
Follow up directly with customers on past-due invoices to ensure accounts pay within established terms.
Review the aging report and outstanding open AR invoices regularly with the CEO and Controller.
Work closely with Customer Service and Sales to manage, review, and enter customer credits.
Ensure Return Material Authorizations (RMAs) are properly approved, issued, and credited against customer accounts.
Help prepare basic financial statements that go to ownership & bank.
Review Trial Balance to ensure General Ledger Accounts match the detail (Prepaid Expenses, etc.).
Prepare quarterly manufacturing census reports and assist with other required various Governmental Reports (Property Tax Return, Sales Tax Return, etc.).
Assist with Year End Tax package, as requested, including preparing and compiling informational schedules for outside Tax accountants.