Staff Accountant

HEI Hotels & Resorts•San Diego, CA

6d•$27 - $28

About The Position

The Staff Accountant assists the Controller in directing the hotel’s financial activities, safeguarding its assets, and preparing financial reports in accordance with generally accepted accounting principles and HEI Hotels and Resorts standards. The role handles receivables, credit card and city ledger activity, purchasing and invoice processing, vendor inquiries, reconciliations, and financial records. The position is with the Wyndham San Diego Bayside.

Requirements

Strong organizational skills and attention to detail.
Ability to compile facts and figures.
Ability to operate a personal computer and calculator.
Effective verbal and written communication skills, including the ability to adapt communication style to different audiences.

Nice To Haves

Bachelor’s degree in Accounting preferred.
Accounting experience preferred.
Hotel experience preferred.

Responsibilities

Sort and verify the accuracy of Night Audit work, primarily receivables, including reconciling banquet check extensions, coding banquet costs, and reviewing and routing sales and promotion checks with supporting documentation.
Record department administration phone calls and inform the Controller of potential concerns.
Post city ledger payments in the property management system; reconcile and bill city ledger accounts; handle follow-up billing and credit collection documentation; and notify the Controller of potentially uncollectible accounts.
Reconcile credit card backup to the General Cashier Summary, report discrepancies to the Controller, bill credit cards, and maintain accurate and legible credit card logs.
Set up new accounts in accordance with established credit policy.
Assist in reconciling open account status items.
Input the General Cashier Summary and maintain its binder.
File and distribute credit card cancellations, bulletins, and credit warnings; process and follow up on returned checks accepted as cash payments.
Record General Ledger and City Ledger reconciliations.
Verify purchasing procedures, including matching purchase order prices and quantities to invoices and validating purchase order numbers; maintain an accurate, current Purchase Order Log.
Route invoices with purchase orders to department heads and Executive Committee members for approval; verify account coding and timely return of invoices.
Process approved invoices for payment and ensure required signatures and supporting documents are attached.
Pay hotel invoices promptly and accurately, checking amounts, account coding, invoice extensions, and discounts.
Handle vendor inquiries and reconcile vendor statements.
Maintain organized, up-to-date files for open invoices, paid invoices, and voided checks.
Interface checks and submit a log of all manual checks to the Controller.
Comply with attendance rules and be available to work regularly.
Perform other job-related duties as assigned.