Staff Accountant

Aston Carter•Fremont, CA

8h•$75,000 - $95,000•Onsite

About The Position

Join a certified precision sheet metal manufacturer serving the electronics, medical, aerospace, food, and semiconductor industries as a Staff Accountant. You will be solely responsible for managing all transactional accounting duties for AP, AR, and Payroll functions.

Requirements

5+ years of experience as a Staff Accountant or Accountant, or Jr. Accountant.
Prior experience in a manufacturing environment.
Proficiency in Excel, including pivot tables and VLOOKUPs.
Bachelor's degree in Accounting.

Nice To Haves

Experience using Sage software is preferred.

Responsibilities

Perform daily A/P functions including receiving bills, confirming accuracy, coding, payables entry, and payment.
Manage full cycle accounts payable by taking an invoice, entering it into the system, processing the payment, cutting the check, and maintaining vendor records.
Review all invoices for appropriate documentation and approval prior to payment.
Process 3-way match (Vendor Invoice, P.O., Receipt or Receiving Documents) to ensure correct information before processing payment.
Prioritize invoices according to cash discount potential and payment terms.
Process check requests and audit credit card bills.
Match invoices to checks, obtain all signatures for checks, and distribute checks accordingly.
Maintain vendor tax forms (1099) and respond to vendor inquiries.
Reconcile vendor statements, research, and correct discrepancies.
Assist in month-end closing, including journal entries and reconciliations related to accounts payable.
Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
Perform daily A/R functions including receiving bills, confirming accuracy, coding, and payables entry.
Manage full cycle accounts receivable by handling sales orders, delivery, billing documents, posting to account, and receiving and posting payments from customers.
Build positive relationships with internal and external customers.
Ensure invoices and cash applications are processed accurately and timely.
Process new credit applications and control progress billing, invoicing, and reporting.
Post payments to customer accounts, make collection calls, and correspond with customers about past due balances.
Provide customer service regarding collection issues, process customer refunds, and resolve client discrepancies.
Monitor and maintain assigned accounts, including customer calls, account adjustments, small balance write-offs, customer reconciliations, and processing credit memos.
Prepare and reconcile customer statements, process customer returns, and issue invoices.
May have additional responsibilities with month-end close, journal entries, analysis of DSO, and accounts receivable reconciliations.
Responsible for payroll processing of all employees utilizing Paylocity.
Enter new hires, employee changes, and voluntary deductions in the payroll system.
Process manual checks for terminations and discrepancies.
Prepare and process hourly and salaried bi-weekly payrolls.
Review computed wages and correct errors to ensure accuracy of earnings.
Ensure that all changes to payroll are processed correctly.
Prepare and process garnishments and check non-exempt personnel timesheets for compliance with policy, state, and regulatory requirements.
Calculate new hire pay, termination pay, and any required adjustments to normal pay.
Maintain accurate payroll records and employee files.
Process stop payments or adjustments of payroll.
Handle all garnishments, deductions, and vacation/sick accruals.
Calculate bonuses as requested.
Ensure that computing, withholding, and deductions are done correctly.
Manage the 401(k) plan by ensuring accurate and timely contributions.
Prepare various payroll and management reports, journal entries, and reconcile quarterly payroll taxes.