Staff Accountant

Heinemann Americas • Coral Gables, FL

1d • Onsite

About The Position

The Staff Accountant supports accurate and timely financial reporting for Heinemann Americas, Inc. by performing close activities, preparing journal entries, reconciling balance sheet accounts, and assisting with accounts payable and accounts receivable processes. The role helps maintain the integrity of the general ledger, follows internal controls, and supports audits and management reporting. The Staff Accountant works closely with the Accounting Manager and other business teams to resolve discrepancies, improve accounting processes, and ensure compliance with U.S. GAAP and company policies.

Heinemann Americas, established in 2014 as a subsidiary of Germany-based Gebr. Heinemann, manages and operates retail concessions aboard major cruise lines and provides premium travel retail products and services. The position is based in the Miami office and may involve travel to other office locations, warehouses, and vessels. Duties and responsibilities may change with or without notice.

Requirements

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• Two to three years of relevant accounting experience, including hands-on exposure to month-end close and balance sheet reconciliations.
• Practical experience supporting accounts payable and accounts receivable processes.
• Working knowledge of general ledger accounting and U.S. GAAP fundamentals.
• Proficiency in Microsoft Excel, including formulas, lookups, pivot tables, and data reconciliation.
• Ability to work full-time from the Miami office in accordance with the company work arrangement.
• Strong attention to detail and commitment to accurate, complete, and well-supported accounting records.
• Solid analytical and problem-solving skills, including the ability to research discrepancies and communicate clear conclusions.
• Ability to prioritize multiple deadlines during the close cycle and complete recurring tasks consistently.
• Clear written and verbal communication skills and ability to work effectively with finance and non-finance colleagues.
• Sound judgment, professionalism, discretion, and appropriate handling of confidential financial information.
• Proactive, dependable, and collaborative work style, with willingness to learn and take ownership of assigned tasks.
• Strong organizational and analytical skills.
• Experience with general ledger functions and the month-end and year-end close process.

Nice To Haves

• Experience using SAP or a comparable ERP/accounting system.
• Experience in a multi-entity, multi-currency, retail, distribution, travel retail, or inventory-based business environment.
• Exposure to intercompany accounting and fixed assets.
• Bilingual English/Spanish skills.

Responsibilities

• Assist with monthly, quarterly, and year-end close activities, including preparing and posting journal entries, accruals, prepayments, and reclassifications.
• Prepare and maintain timely balance sheet reconciliations, investigate reconciling items, and follow through until open items are resolved.
• Support accounts payable activities, including invoice review and coding, approval follow-up, vendor account reconciliation, payment runs, and aging analysis.
• Support accounts receivable activities, including customer billing, cash application, collections follow-up, account reconciliations, and aging analysis.
• Review and reconcile intercompany transactions and balances, coordinating the resolution of differences with related entities.
• Maintain fixed asset schedules and support additions, disposals, transfers, and depreciation entries.
• Assist with 1099 statements and other recurring statutory or corporate reporting requirements.
• Support monthly management reporting by preparing schedules, variance explanations, and documentation for significant account movements.
• Maintain organized and complete accounting records and supporting documentation in accordance with retention requirements.
• Follow internal controls, identify process gaps, and recommend practical improvements to increase accuracy, efficiency, and timeliness.
• Partner with operations, buying, sales, and other departments to resolve accounting questions and ensure transactions are recorded correctly.
• Contribute to accurate recording, review, and monitoring of company expenses, receivables, cash activity, and balance sheet accounts.
• Support proper invoice approval, payment controls, collection follow-up, and timely escalation of unusual or unsupported transactions.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level