Staff Accountant-Accounts Receivable

ACE Thermal Systems • Seminole, OK

1d

About The Position

The Staff Accountant – Accounts Receivable is responsible for supporting the Company’s accounting and financial operations with a primary emphasis on accounts receivable, and cash management. This role ensures accurate financial records, timely collections, effective dispute resolution, and compliance with internal controls and Company procedures.

Requirements

• Strong analytical, problem-solving, and decision-making skills
• High attention to detail and accuracy
• Ability to extract, analyze, and report data from ERP systems
• Strong organizational and time management skills
• Ability to manage confidential financial information with integrity
• Strong interpersonal, customer service, and dispute-resolution skills
• ERP/MRP Systems: Visual Manufacturing (AR, AP, BOMs, Product Costing, Customer & Vendor Inquiries)
• Microsoft Office:
• Excel – Intermediate to Advanced
• Word – Intermediate
• Outlook – Intermediate to Advanced
• PowerPoint – Working knowledge
• Minimum: High school diploma or GED
• 1–2 years of accounting or accounts receivable experience

Nice To Haves

• Preferred: Bachelor’s degree in Accounting or related field
• Manufacturing environment experience preferred

Responsibilities

• Generate, post, and distribute customer invoices and statements
• Maintain accurate accounts receivable balances on a weekly and monthly basis
• Perform proactive customer collections, including follow-up phone calls and email communication
• Prepare and distribute weekly AR due lists and detailed AR aging reports
• Investigate, document, and resolve customer billing disputes in coordination with Sales, Operations, Engineering, and Customer Service
• Monitor customer credit limits and notify management of credit risk concerns or recommended credit holds
• Process write-offs and bad debt adjustments with appropriate documentation and management approval
• Maintain customer payment records, remittance advice, and supporting documentation
• Prepare and post daily bank deposits in the ERP system
• Perform bank reconciliations as assigned
• Prepare monthly borrowing base calculation schedules and submit by required deadlines
• Support month-end and year-end AR close activities, including reconciliations and variance explanations
• Assist with audit requests related to accounts receivable, cash, and revenue recognition
• Maintain customer sales tax exemption certificates and supporting documentation
• Assist with sales tax reporting and reconciliation as required
• Ensure AR processes comply with internal controls, accounting policies, and quality system requirements
• Follow all Company environmental, health, safety, and quality policies
• Report safety concerns to management and wear required PPE as applicable
• Maintain a clean, organized, and professional work environment
• Read, respond to, and manage email communications continuously
• Perform other job-related duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 11-50 employees