Staff Accountant, Accounts Receivable

Association For Energy Affordability•Bronx, NY

2d•Hybrid

About The Position

Association for Energy Affordability (AEA) is a non-profit energy services and training organization dedicated to achieving energy efficiency in buildings in order to foster and maintain affordable and healthy housing and communities. AEA participates in a variety of federal, state, and local energy efficiency initiatives to improve existing buildings and support high-performance new construction projects. AEA is a national organization and leader in multifamily energy efficiency, with over 30 years of industry experience. For more information about AEA, see http://www.aea.us.org. AEA is seeking an experienced Staff Accountant, Accounts Payable. The ideal candidate will own AP and expense processing, so invoices, credit card activity, payments, and accounting records are accurate, timely, and audit ready.

Requirements

Bachelor's degree in accounting, finance, or a related field, or equivalent experience.
At least three years of accounts payable, expense or general accounting experience.
Knowledge of accrual accounting, payment processing, and reconciliations.
Strong Excel and accounting system skills.
Disciplined follow-up.
Must be able to legally work in the country where this position is located without visa sponsorship.

Nice To Haves

Sage Intacct
American Express expense management
ACH and check payment processing
Nonprofit or government grant accounting
Restricted funding
Form 1099 reporting
Annual audits

Responsibilities

Own the day-to-day accounts payable and expense workflow, including invoice and credit card review, transaction entry, payment processing, month-end close, and grant support.
Maintain complete records, resolve exceptions, and operate within approval and segregation-of-duties requirements.
Review invoices and supporting documentation before entry into the accounting system, confirming the vendor, amount, date, service period, terms, mathematical accuracy, approvals, and appropriate accounting and grant coding as per budget.
Analyze American Express statements and transaction feeds, match charges and credits to receipts and approvals, and record each transaction by the underlying vendor rather than as a consolidated American Express expense; apply the correct accounting and grant coding and resolve exceptions.
Prepare and print checks, create ACH payment batches and process approved credit-card payments according to authorized schedules; confirm that invoices are approved, due and not previously paid.
Enter or import approved check, ACH, and credit-card payments into the accounting system, apply them to the correct invoices or vendor balances, and retain payment-batch, remittance, and approval support.
Maintain vendor master files, form W-9 documentation, payment instructions, and the AP aging; verify banking changes, reconcile vendor statements, and resolve credits, duplicate payments, stale checks and other exceptions.
Reconcile the accounts payable subledger to the general ledger at month end; investigate differences and submit support for independent Deputy CFO/Controller review.
Review month-end expense cut-off and prepare supported unrecorded liability, accrual, and prepaid expense schedules and entries for Deputy CFO/Controller review.
Support grant and contract accounting by applying approved coding and preparing vendor and expense detail for reimbursement requests and funder reports, following guidance from Program management.
Prepare annual Form 1099 vendor files and reconciliations, obtain missing tax documentation, and assist with filing and corrections.
Maintain AP, payment, American Express, and expense procedures and support annual financial statement and single audit testing.
Review allocation and update the allocation schedule assigned.
Special projects or tasks assigned by the Deputy CFO/Controller or CFO.