Staff Accountant 1- Student Payroll (Entry Level)

Louisiana State University

1d • Onsite

About The Position

This is a non-supervisory, unclassified position in the payroll pay section. The role primarily processes student payrolls for the Baton Rouge paid campus, which includes LSU A&M, LSUA, LSUE, LSUS, the LSU Agricultural Center, LSU Law School, Pennington Biomedical Research Center, and the LSU System Office.

The position processes biweekly student payrolls and retroactive pay calculations, resolves payroll errors, reviews audit reports, balances payroll runs, and prepares reports for distribution. It manages Federal Work Study, Community Work Study, and Chancellor's Student Aid charges and awards, including payroll checks, adjustments, balancing, annual projects, and fiscal-year-end reporting and allocation coordination.

The role also calculates gross pay, taxes, and deductions for manual payroll inputs; prepares partial payments when late submissions or personnel transactions prevent payment in the regular cycle; and communicates with departments and employees about employment and payroll procedures and tax withholding. It audits personnel and tax documents for compliance, stays current on employment and tax laws and LSU policies, and participates in payroll procedure seminars for departments.

The Staff Accountant serves as the primary contact for employment earnings and student employment verifications across six LSU-paid campuses. The role also supports student employment processes, Workday testing, reporting on time entries before payroll deadlines, payroll operations, and special projects as assigned. An offer is contingent on a satisfactory pre-employment background check. Candidates must have valid U.S. work authorization at hire and maintain it throughout employment.

Requirements

• Bachelor's degree in accounting or a related field, with 24 hours of college accounting courses; the posting states a degree is not required if the candidate meets the required years of experience.
• Two years of professional experience.
• Valid U.S. work authorization at the time of hire and throughout employment.

Responsibilities

• Process two biweekly student payrolls across multiple campuses each month, including retroactive pay calculations, error resolution, audit report review, payroll balancing, and report distribution.
• Manage Federal Work Study, Community Work Study, and Chancellor's Student Aid across campuses; verify records and charges, coordinate corrections and payroll adjustments, conduct annual projects, balance charges and awards monthly, and prepare fiscal-year-end reports and allocation coordination.
• Calculate gross pay, state and federal taxes, and miscellaneous deductions for manual payroll inputs when time or personnel transactions are received late.
• Prepare on-demand partial payments for biweekly student employees who miss a pay period because of late time submissions or personnel transactions.
• Communicate with departments and employees about employment and payroll procedures, income tax withholding, and related information.
• Audit personnel transactions, federal and state tax forms, and tax exemption forms for nonresident alien employees for compliance with IRS and federal tax treaty regulations.
• Stay current on employment law, tax law, and LSU policies, and participate in seminars advising departments about payroll procedures.
• Serve as the primary point of contact for employment earnings verifications and student employment verifications across six LSU-paid campuses for all employee types.
• Support student employment processes through Workday testing, reporting on time entries not submitted or approved before payroll deadlines, and backup payroll operations.
• Perform other duties and special projects as assigned by Payroll Departmental Management.

Benefits

• Health, life, dental, and vision insurance for eligible employees and dependents
• Flexible spending accounts
• Retirement options
• Various leave options
• Paid holidays
• Wellness benefits
• Tuition exemption for qualified positions
• Training and development opportunities
• Employee discounts

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level