Sr. Vehicle Drafting Analyst

Subaru•Camden, NJ

13h•$75,000 - $85,000•Hybrid

About The Position

Maintains responsibility for daily vehicle drafting file creation, monitoring, and issue resolution. Is authorized to utilize Oracle Vehicle System(s) and bank web-portal to create ACH banking file to draft against retailer floorplan accounts. Coordinates with Subaru of America (SOA) Distribution/Logistics, Information Technology (IT), Subaru Financial Services (SFS), and Regional personnel to investigate and reconcile system receipts-related issues, banking floorplan updates, and floorplan holds. Maintains responsibility for the daily Independent Distributor drafting process from SOA system file creation to Letter of Credit (L/C) document generation and distribution. Handles most non-standard situations independently.

Requirements

Ability to communicate effectively and timely when resolving drafting, shipping, and finance hold issues with financial institutions, retailer personnel, and Subaru of America (SOA) departments (Accounting, Sales, Distribution, Logistics, Information Technology [IT]).
High level of credibility and reliability as this position is authorized to transfer large sums of money from retailer bank accounts.
Ability to multi-task and work independently under daily time constraints since many issues that are not resolved within the day could result in inventory not in retailer stock to be sold.
Knowledge of Oracle E-Business Suite (EBS) applications.
Proficient in Microsoft Office Suite (Excel and Word).
Ability to work independently with minimal supervision.
Critical thinker with strong analytical and problem-solving skills.

Nice To Haves

Bachelor's degree with 4-6 years of work experience utilizing analytical skills and 4-6 years of accounting experience preferred.

Responsibilities

Exercises authority to utilize the Oracle Order Management/Accounts Receivable (A/R) module in conjunction with bank portal systems to create and import the daily Regional retailer and Subaru Financial Services (SFS) vehicle drafting ACH files for revenue collection on wholesale, fleet, and demo vehicles (averages $70 million in daily drafting).
Implements, educates, and collaborates with Regional Distribution Managers to monitor and update all Finance Hold retailers by Region; this prevents drafting against retailers that are going through a buy/sell, change of bank servicer, or over their floorplan line limit.
Independently interprets, investigates, and resolves all vehicles that appear on the daily Drafting Exception report.
Oversees the collection for employee purchases and delivered damaged vehicles. Ensures the proper collection and accounting booking of receipts.
Administers and maintains the Subaru of America (SOA) retailer banking information in Oracle, ensuring that bank floorplan(s) for Wholesale and Subaru Service Loaner Program (SSLP) are accurate.
Prepares daily drafting of Subaru of New England (SNE) and Subaru Distributors Corporation, Inc. (SDC) Letter of Credit (L/C) billing documents, updates and monitors L/C credit line limits, and delivers vehicle draft activity summary to SDC.
Independently administers all forms of Return Material Authorization (RMA) and coordinates with impacted groups (Regional and Field, Distribution, and Information Technology [IT] teams).
Serves as lead administrator of the SOA Department Purchasing Card program comprising all SOA Departments, Regions, and Travel Card ($3.6 million in monthly revolving credit). Ensures accurate invoicing and general ledger (GL) accounting.
Actively participates in the annual external/internal audit walkthroughs. In conjunction with Lead Vehicle Drafting Analyst (VDA), reviews and updates process flow schematics.
Maintains responsibility for all backup duties related to the Lead VDA position; can perform this task without oversight for potentially extended periods of time, as needed.
Works directly with internal and external audit teams during the quarterly/annual audit as it pertains to retailer drafting and floorplan documentation. Independently represents the Vehicle Drafting function during annual audit walkthroughs, speaking to all questions and providing all needed information.
Implements SOA documentation retention policy related to retailer floorplan bank documentation.
Maintains sole responsibility for monitoring SDC L/C outstanding balances and collaborating with Distributor for any adjustments in line.
Performs month-end reconciliations of ledger accounts related to vehicle receivables, completing this function on behalf of the Lead VDA as needed due to workload or absences.
Verifies vehicle vessel arrivals at SNE/SDC ports and coordinates payment collection of vessel units, completing this function on behalf of the Lead VDA as needed due to workload or absences.