Sr. Talent Coordinator

Early Warning Services • Scottsdale, AZ

4d • Hybrid

About The Position

The Sr. Talent Coordinator performs a variety of recruitment functions to attract and align exceptional talent with business needs. This position ensures compliance with legal requirements and demonstrates continuous commitment to employee engagement. The Sr. Talent Coordinator will also oversee the onboarding function and serve as the administrator for new hire classes.

Requirements

• High School diploma or equivalent.
• 5 or more years’ of related experience in a HR support role or in a high volume administrative role in a professional environment.
• Experience maintaining and utilizing various ATS systems (applicant tracking software).
• Knowledge of employment-related legal requirements.
• Effective verbal, written and interpersonal skills.
• Strong attention to detail and follow-up skills.
• High sense of urgency and ability to multi-task.
• Must demonstrate professionalism, high level of customer service, and confidentiality.
• Proficiency in Microsoft Excel and Word.
• Background and drug screen.

Nice To Haves

• Experience with Workday applicant tracking software.
• Additional related education and/or experience preferred.
• Experience conducting and responding to audits.
• Prior immigration support experience.

Responsibilities

• Schedules phone screens and interviews for recruiting staff and hiring teams.
• Prepares and communicates interview schedule and serves as primary point of contact for candidates and internal staff involved in the hiring process.
• Manages day-to-day feedback and operates as the main user for the automated scheduling system.
• Partner with candidates to coordinate and confirm travel logistics for onsite interviews, ensuring a smooth and timely booking process.
• Manage travel coordination for new hire orientation, including sending guidance for booking, assisting with logistics, and confirming arrival to ensure a smooth onboarding experience.
• Submit and manage all travel expenses for candidate's interviews, as applicable.
• Coordinate conference room bookings for interviews, collaborating with the administration community, IT and hiring managers to ensure space and technology needs are met.
• Communicates and manages applicable updates to the internal travel SharePoint site.
• Conducts a weekly new hire update call with key stakeholders.
• Prepares and sends background and drug screenings, including U.S. Treasury background checks, additional pre-employment requirements.
• Tracks receipt and completion throughout the background process and keeps recruiting staff abreast of status.
• Manages communication process on background clearances and start date updates to candidates and staff.
• Represents company in a highly professional manner and demonstrates the highest level of integrity and confidentiality.
• Work cross functionally to resolve day-to-day issues and escalate when needed, ensuing smooth candidate experience and minimal disruption to the business.
• Oversees the employee referral bonus program and administers payouts.
• Responsible for administering and collecting results of the candidate experience survey.
• Monitor EWS recruiting shared mailbox.
• Conducts and records results of quarterly FCRA internal team audit.

Benefits

• Competitive medical (PPO/HDHP), dental, and vision plans as well as company contributions to your Health Savings Account (HSA) or pre-tax savings through flexible spending accounts (FSA) for commuting, health & dependent care expenses.
• 401(k) Retirement Plan – Featuring a 100% Company Safe Harbor Match on your first 6% deferral immediately upon eligibility.
• Flexible Time Off for Exempt (salaried) employees, as well as generous PTO for Non-Exempt (hourly) employees, plus 11 paid company holidays and a paid volunteer day.
• 12 weeks of Paid Parental Leave.
• Maven Family Planning – provides support through your Parenting journey including egg freezing, fertility, adoption, surrogacy, pregnancy, postpartum, early pediatrics, and returning to work.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED