Sr Specialist, FO Transactions & AP

The Friedkin Group • Houston, TX

40d

About The Position

The Sr. Specialist, Transactions/AP under the direction of the Lead Accountant, will oversee vendor and customer data, bank credit card administration, Concur expense reporting administration, and assist with accounts payable invoice coding and processing.
As a Sr Specialist, Transactions/AP you will:
Responsibly receive, transmit, and handle consumer and vendor data per applicable policies and procedures, ensuring confidentiality is maintained at all times.
Review and follow data privacy practices, policies, and guidelines.
Exhibit a high level of customer service behaviors with both internal and external customers.
Responsible for customer/supplier set-ups and maintenance, including setting up vendors/customers in the Accounting system, verbally verifying payment instructions with vendors, etc.
Collect, review, and maintain required documentation for supplier setup, including ACH authorization forms, W-9s, and supplier onboarding forms, ensuring accuracy and completeness.
Company Credit Card Administration (P-card), which includes maintaining the P-card admin database, ordering and cancelling cards, fraud alert research, increasing/decreasing credit limits based on approvals, ensuring compliance with company policies and procedures.
Responsible for maintaining employee P-card agreements, and providing end-user training and assistance to employees as needed, etc.
Serve as the subject matter expert (SME) for Concur expense administration and company credit card administration, providing oversight and guidance on expense processes and system functionality.
Oversee AP processing utilizing an in-depth understanding of accounts payable to assist with day-to-day activities of the Family Office Group, including invoice coding and processing, identifying proper company and approval workflow in Dooap and D365 systems.
Demonstrate a full understanding of AP coding, including expense, accrual, capitalization, etc.
Oversee and ensure the FO Inquiries and FO Payables email boxes are maintained and cleared out in a timely manner.
Research, analyze, and resolve complex payment and vendor issues and reconciliations, including vendor statement reviews on a timely basis.
Assist with the preparation and processing of annual tax filings, including Form 1099 and Form 1096.
Maintain checklist and other logs to ensure completeness.
Create key business reports using database-reporting tools for internal and external requests.
Exhibit initiative in seeking ways to improve departmental processes and procedures in terms of quality, efficiency, and effectiveness.
Assist with the establishment and/or maintenance of internal policies and procedures to ensure quality, timeliness, and accuracy of the department. Support external or internal audit requests related to AP.
Must have strong communication skills and the ability to build successful relationships with internal and external partners. Perform other duties as assigned.

Requirements

• Associate's Degree Req
• five to eight (5-8) years of experience in the field or in a related area or possess an equivalent combination of education and experience.
• Proficient in effective communication (both oral and written)
• Effective Interpersonal Skills
• Proficient in change management (promote, coordinate, and support)
• Effective Interpersonal Skills
• Strong Excel skills
• Possess self-motivation, discipline, and drive to add value, take projects to completion, and maximize the team’s performance
• Ability to learn quickly, multi-task, be flexible, and reprioritize as needed

Nice To Haves

• Bachelor's Degree Pref
• Family office experience preferred

Responsibilities

• Responsibly receive, transmit, and handle consumer and vendor data per applicable policies and procedures, ensuring confidentiality is maintained at all times.
• Review and follow data privacy practices, policies, and guidelines.
• Exhibit a high level of customer service behaviors with both internal and external customers.
• Responsible for customer/supplier set-ups and maintenance, including setting up vendors/customers in the Accounting system, verbally verifying payment instructions with vendors, etc.
• Collect, review, and maintain required documentation for supplier setup, including ACH authorization forms, W-9s, and supplier onboarding forms, ensuring accuracy and completeness.
• Company Credit Card Administration (P-card), which includes maintaining the P-card admin database, ordering and cancelling cards, fraud alert research, increasing/decreasing credit limits based on approvals, ensuring compliance with company policies and procedures.
• Responsible for maintaining employee P-card agreements, and providing end-user training and assistance to employees as needed, etc.
• Serve as the subject matter expert (SME) for Concur expense administration and company credit card administration, providing oversight and guidance on expense processes and system functionality.
• Oversee AP processing utilizing an in-depth understanding of accounts payable to assist with day-to-day activities of the Family Office Group, including invoice coding and processing, identifying proper company and approval workflow in Dooap and D365 systems.
• Demonstrate a full understanding of AP coding, including expense, accrual, capitalization, etc.
• Oversee and ensure the FO Inquiries and FO Payables email boxes are maintained and cleared out in a timely manner.
• Research, analyze, and resolve complex payment and vendor issues and reconciliations, including vendor statement reviews on a timely basis.
• Assist with the preparation and processing of annual tax filings, including Form 1099 and Form 1096.
• Maintain checklist and other logs to ensure completeness.
• Create key business reports using database-reporting tools for internal and external requests.
• Exhibit initiative in seeking ways to improve departmental processes and procedures in terms of quality, efficiency, and effectiveness.
• Assist with the establishment and/or maintenance of internal policies and procedures to ensure quality, timeliness, and accuracy of the department. Support external or internal audit requests related to AP.
• Must have strong communication skills and the ability to build successful relationships with internal and external partners.
• Perform other duties as assigned.

Benefits

• Career Growth: Advance your career with opportunities for leadership and personal development.
• Culture of Excellence: Be part of a supportive team that values your input and encourages innovation.
• Competitive Benefits: Enjoy a comprehensive benefits package that looks after both your professional and personal needs.
• Our Total Rewards package underscores our commitment to recognizing your contributions. We offer a competitive and fair compensation structure that includes base pay and performance-based rewards.
• Compensation is based on skill set, experience, qualifications, and job-related requirements.
• Our comprehensive benefits package includes medical, dental, and vision insurance, wellness programs, retirement plans, and generous paid leave.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree